Company Secretary

2 days ago

Bengaluru Karnataka, India MediBuddy Full time

MediBuddy is seeking an experienced and proactive Company Secretary for a full-time, in-house position based in Bangalore. This role will lead corporate governance for all MediBuddy entities and manage the end-to-end corporate secretarial function. Reporting directly to the CFO, the Company Secretary will serve as a key advisor on legal and governance matters.

**Key Responsibilities**

**Corporate Governance & Secretarial Compliance**
- Ensure full compliance with the Companies Act, 2013 and related rules for MediBuddy and its Indian subsidiaries.
- Maintain statutory registers and records, act as custodian of all corporate secretarial documents.
- Handle timely filing of forms, returns, and other documents with regulatory bodies.
- Organize and facilitate Board and Shareholder meetings, including agenda setting, minute preparation, and follow-ups.
- Manage the incorporation of new entities and any associated legal formalities if any arise.
- Collaborate closely with the finance team on regulatory and statutory matters.
- Supervise the signing of financial statements and other statutory documents.
- Provide advisory support on corporate governance practices and compliance frameworks.
- Coordinate with external advisors for special projects and due diligence efforts.
- Advice directors and senior leadership on governance and compliance matters.

**Regulatory & Transactional Support**
- Facilitate documentation and compliance for CCPS issuance/conversion, NCDs, warrants, and ISIN creation (mandatory).
- Maintain and update debt trackers; oversee amendments to charter documents aligned with investor rights.
- Support internal and external audits in collaboration with the finance team.
- Prepare due diligence documentation for IPO readiness and M&A transactions.
- Monitor and mitigate compliance risks across all governance activities.
- Support global KYC/AML/ESG documentation /compliance for Investors, partners, and vendors.

**Statutory Filings & Reporting**
- Handle XBRL verification and annual filings with MCA, RBI, and income tax portals.
- Prepare Annual Return in coordination with the India finance team in-house.

**Additional Responsibilities**
- Manage board-related legal documentation and execution for all MediBuddy India entities.
- Participate in other corporate secretarial projects or strategic initiatives as assigned.
- Vetting and reviewing of SHA, SSA, SPA and other transaction documents time to time.

**Qualifications**
- Qualified Company Secretary (ACS/FCS) registered with the Institute of Company Secretaries of India (ICSI).
- LLB/LLM will be preferred but not mandatory
- Minimum 5 years of experience in a corporate secretarial role, preferably in a high-growth or regulated environment.
- Strong knowledge of:
- The Companies Act, 2013
- Corporate governance norms
- RBI and FEMA compliance
- Experience in board and shareholder meeting facilitation, statutory record-keeping, and legal documentation.

**Skills & Competencies**
- Strong written and verbal communication skills, with the ability to interface effectively with board members, senior management, and regulatory authorities.
- High level of integrity, discretion, and attention to detail.
- Ability to work independently and as part of a cross-functional team.
- **_Strong organizational and time management skills with the ability to meet tight deadlines._

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