Executive Administration

**TECH MAHINDRA SMART ACADEMY FOR HEALTHCARE**

**JOB DESCRIPTION**

**Project**

Tech Mahindra SMART Academy for Healthcare

**Location**

Mumbai (Bandra)

**Position**

Sr. Executive
- Admin and Accounts

**Number of openings**

1

**Job Type**

Full Time

**Experience**

3-5 years of experience in handling the admin and accounts in an educational institute/college.

**Qualification**

**Organization Profile**

Tech Mahindra Foundation is the Corporate social responsibility arm of Tech Mahindra Limited, a Mahindra Group Company. The Foundation set up in 2007, as a Section 25 Company (referred to as a Section 8 Company in the Companies Act, 2013), has been working tirelessly in the areas of education, disability and employability with a keen focus on corporate volunteering. It operates across eleven locations in India.

The Foundation has been running SMART Academies (since May 2016) with the intent of offering more advanced and longer-term courses in some specialized vocations. At present, the Foundation runs eight Tech Mahindra SMART Academies, including four SMART Academies for Healthcare, three SMART Academies for Digital Technologies and one SMART Academy for Logistics. The goal of setting up these Academies was twofold — create, build and nurture youth to develop skills in specific industries including healthcare, digital technologies and logistics along with uplifting country’s youth and transforming them into world-class professionals. The Academies offer both diploma and certificate (by the qualified professionals) courses.

Work with one of India’s top CSR Foundation. Tech Mahindra Foundation is looking for resourceful and motivated individual for the above-mentioned vacancy.

**Roles and Responsibilities**:

- Issuance of instructions /Advisories/Notices/Updates to various desk/departments based on TMF Directives /directions from Director Operations from time to time.
- Initiative process of admission of the student’s master roll, the student’s data.
- Collate any administrative/Disciplinary inputs received from Dean/Director academics and update record sheet.
- Update Finance desk to collect necessary fees from the selected applicant.
- Issue identity card/admit card, books, uniform to newly enrolled students.
- Issues attendance register to nominated class teacher/tutors of the assign courses. Monitor attendance of student and compile master data sheet.
- Maintain staff attendance registers.
- Collection, arrangement of quotation as per company policy to meet Project procurement requirement.
- Preparation of comparative statement for different quotation/ vendor for further processing of approval and issuance of Purchase order as per policy.
- Filed visit to perform account/admin assigned task.
- Received all equipment’s/stores/stationeriesetc. purchased by the academy and take on the Ledger stock.
- Issue equipment’s/ stores/ stationaries etc.to the various departments, entities as per requirements/direction.
- Carry out quarterly/annual stock taking board of all property/equipment to identify loss breakages/ abnormal wear and tear. A staff member from the respective departments which hold the responsibilities.
- Handing/Taking over of assets within the departments between staff to be coordinated by admin.
- Monitor electricity, water, telephones usage and bill.
- Monitor use of printers.
- Handling & updating proper record of Fixed assets of Project.
- Schedule meetings, appointments, interviews, counselling of staff/ students with the Director.
- Liaison with the staff of the local governing body, local Police, counselor for solving external issues if any.
- Liaison with electricity departments, water supply board, local vendors for constant supply of expendable.
- Monitor the internal administration desk (Coordination with other departments and staff record.
- Monitor safety and security of the establishments. Monitoring of housekeeping staff, ensure proper cleaning of premises.
- Maintain accounting vouchers with all supporting documents systemically and in an organized manner to facilitate audit and inspection of internal or outside agencies.
- Responsible for collection of fees from students and deposit into the Banks.
- Submission of periodic reports to the Foundation as per financial MIS.
- Any other work assigns by Project Director/ Manager related Accounts/admin.

**Desired Skill Set**
- Attention to detail, empathy and inclusive approach.
- Excellent professional knowledge.
- Excellent written and verbal communication skills.
- Good interpersonal skills.
- Good computer skills. Like MS office, Tally.

**Experience**:

- total work: 3 years (preferred)

Work Location: In person