Admin Executive

1 day ago

Mohali Punjab, India Rayat Bahra University Full time

Job Title: Admin Executive Location: British Laureate School, Mohali Reports to: Head of Operations Role Overview The Admin Executive will assist the Head of Operations in managing the day-to-day administrative tasks of the school. This includes coordination across departments, handling stores and inventory, managing documentation, vendor coordination, and ensuring smooth day - to-day functioning of non-academic operations. Key Responsibilities Administrative Support - Assist the Head of Operations in executing routine operational tasks and follow-ups. - Coordinate with housekeeping, maintenance, transport, and security teams for daily check-ins and updates. - Draft letters, maintain logs, prepare minutes, and manage basic documentation. - Maintain and update internal trackers for facilities, repairs, procurement, and vendor services. Store & Inventory Management - Maintain accurate records of school inventory including uniforms, books, stationery, equipment, and other consumables. - Ensure timely stock checks, replenishments, and audits. - Coordinate with vendors for timely supply and delivery of store items. - Issue and track store requisitions from various departments. Vendor and Facility Coordination - Liaise with facility management vendors for AMC schedules, service calls, and utility maintenance. - Maintain service records and bills related to facilities and stores. Record Keeping and Compliance - Maintain digital and physical records of administrative files, vendor agreements, purchase orders, and bills. - Support in documentation related to audits, inspections, and board compliance. Qualifications & Skills - Graduate in any discipline (preferred: BBA, B.Com, or equivalent). - 1-3 years of experience in school admin or general operations role. - Proficiency in MS Office (Excel, Word, PowerPoint); familiarity with school ERP is a plus. - Strong organizational and communication skills. - Ability to multitask and manage priorities efficiently. Key Attributes - Detail-oriented and process-driven - Reliable and proactive in following up tasks - Good interpersonal skills for coordinating with staff, vendors, and visitors - Upholds confidentiality and professionalism in all tasks Work Location: In person

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