Executive Assistant to CEO

5 days ago

Jaipur Rajasthan, India Trunks Company Jaipur Full time

**Designation
- Executive Assistant to Founder**

We at Trunks Company LLP. are looking for an Executive Assistant to be the supportive force that empowers our senior leadership. The ideal person for the job will be a proactive problem solver with good communication skills and meticulous attention to detail. He/she should have previous experience working in a Corporate office environment, performing administrative duties and providing support to management.

**Education**:

- Master’s in Business Administration/Graduate

**Experience**:

- min 10+ years of experience.

**Roles & Responsibilities**
- Domestic / International online sourcing search & communicating with departments
- Maintain Data & Lists of all the collaterals of the company
- Coordinate and maintain the calendar including organizing all appointments & meetings.
- Maintain strong follow-up systems for timely completion of projects/assignments and keep the Founder updated on any developments, and status reports related to ongoing projects and share follow-ups and follow-throughs with internal and external teams.
- Executing duties and responsibilities that are assigned from time to time to achieve the common goal of the organization.
- Processing admin related Bills, Inward and outward couriers, taking care of bank statements & Coordinate with accounts and other departments
- Booking & assisting with travel arrangements, which includes visa arrangements, ticket bookings, cab arrangements, hotel bookings, etc.
- Resolving issues & maintaining the smooth functioning of Office
- Should be high on integrity and the ability to maintain confidentiality in day-to-day operations.
- Organizing and servicing meetings, social gatherings, and events.
- Remain up-to-date with the latest trends and events in the industry.
- Creating reports as and when required by the Founder.
- Stretched working hrs to finish assignments.

Skills Required
- Knowledge of office management activities, systems, and procedures
- Excellent English language command (written and verbal communication skills)
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
- Attention to detail, quick learning and problem-solving skills
- Outstanding time management skills and the ability to prioritize work
- Strong administrative & organizational skills with multi-task ability.
- Strong conceptual thinker with strong analytical skills.
- Process-oriented: Demonstrable commitment to following processes, documentation etc

**Job Types**: Full-time, Permanent

Schedule:

- Day shift

**Experience**:

- total work: 8 years (preferred)

Work Location: In person

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