Wedding and Events Coordinator

2 days ago

Delhi Delhi, India wedcell events private limited Full time

**Job Title**: Event Coordinator - RSVP & Guest Management**Department**: Events / Marketing / Hospitality**Reports to**: Event Manager / Director of Events**Location**: gREEN pARK E**mployment Type**: Full-time / Contract

**Job Summary**:
The Event Coordinator - RSVP & Guest Management is responsible for overseeing all aspects of guest communication and attendance tracking for events. This role ensures smooth coordination of invitations, RSVPs, confirmations, and on-site check-ins, while maintaining a high standard of professionalism and guest experience.

**Key Responsibilities**:
**RSVP & Guest Management**
- Maintain accurate and updated guest lists, including dietary preferences, seating assignments, and special requests.
- Follow up with invitees who have not responded by set deadlines.
- Manage last-minute changes, cancellations, and on-site additions smoothly.

**Event Coordination**
- Collaborate with vendors (caterers, venue staff, security, etc.) to align RSVP numbers and logistics.
- Support event setup, guest registration, and check-in processes using digital tools or manual systems.
- Ensure a seamless guest experience from invitation to post-event communication.
- Coordinate with internal teams (marketing, communications, operations) to ensure consistent event messaging.

**Data & Reporting**
- Generate and analyze RSVP reports for attendance tracking and event planning.
- Reconcile final attendance numbers post-event for budget and performance reporting.
- Maintain guest databases and ensure data privacy compliance (GDPR, etc.).

**Qualifications & Skills**:
**Education**:

- Bachelor’s degree in Event Management, Hospitality, Marketing, or related field preferred.

**Experience**:

- 2-4 years of experience in event coordination, guest relations, or RSVP management.
- Proven experience with event software such as Cvent, Eventbrite, RSVPify, Bizzabo, or Splash.

**Skills**:

- Excellent organizational and time-management abilities.
- Strong communication and interpersonal skills — professional and tactful in guest interactions.
- Detail-oriented with strong data management and Excel/Google Sheets proficiency.
- Ability to multitask and remain calm under pressure.
- Creative problem-solving and flexibility to handle last-minute changes.

**Key Competencies**:

- Customer service excellence
- Attention to detail
- Team collaboration
- Adaptability and quick decision-making
- Confidentiality and professionalism

**Preferred**:

- Experience with CRM tools (Salesforce, HubSpot)
- Knowledge of design tools (Canva, Adobe Express) for invitation templates
- Multilingual communication ability

**Compensation & Benefits**:

- Competitive salary based on experience
- Health and wellness benefits
- Paid time off and event travel opportunities
- Professional development and training support

Pay: ₹20,000.00 - ₹30,000.00 per month

**Benefits**:

- Paid sick time

Ability to commute/relocate:

- New Delhi, Delhi: Reliably commute or planning to relocate before starting work (preferred)

Work Location: In person

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