Executive Assistant to M.d

7 days ago

B B D Bagh Kolkata West Bengal, India irc limited Full time

**Executive Support & Schedule Management**:

- Setting up travel and planning & scheduling of meetings, events / conferences and other appointments to ensure day to day smooth operations
- Extremely active calendar management /appointments, prioritization and understanding / analyzing the need
- Plans, coordinates and ensures the Directors' schedule is followed and respected
- Preparing Minutes of Meetings and follow up with the respective personnel / department in order to ensure the timely execution
- Provides a bridge for smooth communication between the M.D.'s office and internal departments; demonstrating leadership to maintain credibility, trust,and support
- Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects for the Director
- Prioritizes conflicting needs; handles matters expediously and proactively, and follows through on projects to successful completion, often with deadline pressures.

**Office Management / Administration**:

- Understand and internalise agenda of the Director
- Ability to drive and manage M.D.s office
- Drive each vertical
- Oversight of processes, cleanliness, stores, periodic events in the calendar, relationship management periodic contact in some form with key contacts & address book and contact management
- Communication link with external constituents such as Government, Trade / Industry bodies etc
- Prepare drafts of speeches & communication
- Be eyes and ears of the Director
- Draw attention to exceptions and deviances
- Review and summarize miscellaneous reports and documents, and prepare background documents (if necessary)
- Initiate and respond to written and verbal correspondence, including composition, editing and distribution
- Monitor / analyze to ensure compliance with established methods, guidelines, standards and procedures
- Creating and collate necessary presentations and paperwork before meetings
- Filing physical and online efficiencies
- Any other work as and when assigned by the Director

Graduate preferably English (Hons) & Course Secretarial Practice with Shorthand knowledge

Pay: ₹25,000.00 - ₹35,000.00 per month

**Benefits**:

- Health insurance

Schedule:

- Day shift

Work Location: In person

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