Business Operations Administrator

2 days ago

Gurugram Haryana, India CSC (Corporation Service Company) Full time

Objective of the Job: To provide support and assistance to the Managing Director & Director on both management and business
development matters.

Key responsibilities include but not limited to
I. Schedule management
- To plan and manage the Director’s appointments for internal and external meetings.
- To follow up on correspondence and communications with various parties involved with the

meetings.
- Maintain Director’s schedule and ensure appointments are up-to-date, and to keep divisions

heads/team heads/ management team informed of the progress and if any issue arise.
- To actively liaise with Group visitors with their business trips to Hong Kong, US, UK and China

etc for meeting arrangement, including internal and external meetings

II. Administration
- To assist with the arrangement for internal training/functions

accordingly.
- To remind the Director to ensure all enquiries and outstanding issues are dealt with within 24

hours/ before deadlines.
- To maintain a well organised filing system for the Director
- To assist the updating of information on Bridge
- To record, transcribe and distribute minutes of meetings when assigned.
- To attend to other ad hoc administrative tasks when necessary

III. Business Development
- To assist the Director with preparation of PowerPoint for presentation
- To manage and co-ordinate the Director’s business travel arrangements and meetings abroad

IV. Client Servicing
- To organize the booking of meeting rooms for visitors/customers and provide concierge and

other services to them (E.g., booking of tables in restaurants, booking of rooms in hotels,
ordering of taxi services) when necessary.
- To attend to other ad hoc tasks when assigned.

Required knowledge and experience
Required level and contend of education: Diploma or university degree in business administration, secretarial or related disciplines
Business experience required: 5-8 years’ experience as executive assistant in professional company.
Language skills required: Fluent English (written and spoken is must)

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