Personal Assistant

3 days ago

Chamrajpet Bengaluru Karnataka, India SHAH DISTRIBUTORS Full time

**Calendar Management**: Coordinate and manage the Directors schedule, including meetings, appointments, and travel arrangements. Ensure efficient time management by prioritizing and organizing tasks.
- **Communication**: Act as the primary point of contact between the Director Office and internal/external stakeholders. Manage all correspondence, including phone calls, Client/Visitor greetings and mail with discretion and professionalism.
- **Meeting Coordination**: Plan, organize, and execute meetings, including preparing agendas, taking minutes, and following up on action items. Ensure all meeting materials are prepared and distributed in advance.
- **Travel Arrangements**: Arrange and coordinate travel itineraries, accommodations, and transportation for the Directors and for their family members as needed. Handle any travel-related issues that may arise.
- **Document Preparation**: Prepare and edit documents, reports, presentations, and other materials as required. Ensure all documentation is accurate, professionally formatted, and delivered on time.
- **Confidentiality**: Handle sensitive information with the utmost discretion and maintain strict confidentiality at all times.
- **Project Management**: Assist in managing and executing special projects, including research, data analysis, and coordination of resources. Track project progress and report on milestones.
- **Administrative Support**: Provide general administrative support to the Directors, including filing, data entry, and office organization. Anticipate needs and proactively address issues before they arise.
- Perform any other reasonable duties as directed by line management.

Any Bachelor’s Degree or Diploma
- Strong organizational and time-management skills.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Ability to handle multiple tasks simultaneously and work under pressure.
- High level of discretion and confidentiality.
- Strong problem-solving abilities and attention to detail.

Ability to work independently and as part of a team.

Pay: ₹20,000.00 - ₹25,000.00 per month

**Benefits**:

- Health insurance
- Leave encashment
- Paid sick time
- Provident Fund

Schedule:

- Day shift
- Fixed shift
- Monday to Friday
- Morning shift

**Experience**:

- total work: 5 years (preferred)

Work Location: In person

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