Personal Assistant

1 week ago

Bengaluru Karnataka, India Butterfly Groups Full time

**Key Responsibilities**:

- **Administrative Support**:

- Manage the executive’s calendar, schedule appointments, meetings, and travel arrangements.
- Prepare and organize meeting materials, agendas, and presentations.
- Maintain a filing system for documents, both physical and digital.
- Handle confidential information with discretion and professionalism.
- **Travel & Logistics Management**:

- Coordinate travel itineraries, including flights, accommodation, and transport arrangements.
- Ensure smooth and timely travel experience by managing logistics, reservations, and necessary travel documents.
- **Communication & Correspondence**:

- Maintain good communication with internal and external stakeholders, ensuring that requests and inquiries are addressed in a timely manner.
- **Meeting Coordination**:

- Organize meetings, ensuring all logístical arrangements are made (conference room booking, video conferencing setup, etc.).
- Attend meetings as needed, take minutes, and follow up on action items.
- **Personal Errands & Tasks**:

- Run errands for the executive, such as shopping, personal appointments, or other tasks that may require attention outside of the office environment.
- Handle personal requests and provide necessary assistance for daily personal and professional tasks.
- **Document Preparation & Management**:

- Prepare reports, memos, presentations, and other documents as required.
- Maintain a comprehensive filing system for personal and business-related documentation.
- **Event Planning**:

- Assist with organizing and coordinating events, conferences, or social functions, ensuring everything runs smoothly.
- **General Assistance**:

- Perform general administrative duties as assigned by the executive, ensuring that all tasks are handled efficiently and on time.

**Qualifications**:

- **Education**:

- High school diploma or equivalent (Bachelor’s degree preferred).
- **Experience**:

- Previous experience as a Personal Assistant or in a similar administrative support role is preferred.
- Experience managing executive calendars and handling confidential information.
- **Skills**:

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational and multitasking skills.
- Excellent communication skills, both written and verbal.
- Time management skills with the ability to prioritize tasks effectively.
- Strong attention to detail and ability to work independently.
- Discretion and professionalism when dealing with confidential matters.
- **Attributes**:

- Proactive, self-starter with a positive attitude.
- Strong problem-solving and decision-making skills.
- Ability to adapt to changing priorities and take on new tasks as needed.

**Job Types**: Full-time, Permanent

Pay: ₹20,000.00 - ₹30,000.00 per month

Schedule:

- Day shift
- Morning shift

Application Question(s):

- How many years of PA experience do you have?
- Have you read and understood the job description given here? Does it align with your experience?

Work Location: In person

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