Administrative Officer

**Job Title**: Administrative Officer
**Location**: Saroornagar, For a popular CBSE School
**Reports To**: Principal / Head of School
**Employment Type**: Full-time

**Job Summary**:
The Administrative Officer is responsible for managing and coordinating the administrative operations of the school, ensuring smooth and efficient support services. This includes oversight of general office administration, campus maintenance, hygiene standards, and school transportation. The role demands strong organizational skills, attention to detail, and the ability to manage multiple functions critical to the daily functioning of the school.

**Key Responsibilities:General Administration**:

- Manage daily administrative functions of the school office
- Act as the first point of contact for staff, parents, students, and external visitors
- Maintain and update school records, including admissions, attendance, academic, and HR files
- Maintain proper filing systems and ensure confidentiality of school records
- Assist with procurement, inventory, and distribution of office and classroom supplies

**Campus Maintenance & Hygiene**:

- Supervise the maintenance and cleanliness of all school buildings, classrooms, restrooms, playgrounds, and facilities
- Coordinate with maintenance staff and external contractors for repairs, upgrades, and general upkeep
- Conduct regular inspections of facilities and initiate corrective action when needed
- Ensure compliance with health and safety regulations and maintain hygienic standards across campus
- Manage janitorial schedules and oversee the performance of housekeeping staff

**Transport Management**:

- Oversee daily school transport operations, including scheduling of routes and assigning vehicles
- Ensure all school vehicles are maintained, serviced, and compliant with safety and legal standards
- Supervise drivers and transport staff, and maintain proper records of licenses, insurance, and fuel usage
- Address parent and staff concerns related to transport safety and punctuality
- Coordinate emergency transport arrangements when required

**Finance & Budget Support**:

- Assist with basic financial operations such as fee collection, expense tracking, and petty cash handling
- Support the preparation and monitoring of budgets for administrative, maintenance, and transport departments

**Event & Logistics Coordination**:

- Assist in organizing school events, meetings, examinations, and other logístical arrangements
- Coordinate facility use for internal and external programs

**Qualifications and Skills**:

- Bachelor’s degree in Business Administration, Public Administration, Facilities Management, or related field
- 3+ years of administrative experience, preferably in an educational institution
- Strong leadership and multitasking abilities
- Excellent communication and interpersonal skills
- Proficient in MS Office Suite and school management systems
- Familiarity with building maintenance procedures, hygiene protocols, and transport operations
- Ability to work well under pressure and handle emergency situations with composure

**Preferred Attributes**:

- Experience managing facility maintenance teams or contractors
- Basic knowledge of local transport laws and vehicle management
- First-aid training or health & safety certification (desirable)

**Work Schedule**:
Monday to Saturday with flexibility for weekend or evening events when required

**Job Types**: Full-time, Permanent

Pay: ₹25,000.00 - ₹45,000.00 per month

Schedule:

- Day shift

Work Location: In person