Executive Assistant

4 days ago

T Nagar Chennai Tamil Nadu, India Viveks Private limited: Full time

Position Summary: The Executive Assistant to the Joint Managing Director (JMD) provides high-level administrative support, ensuring efficient operation and aiding in executing strategic objectives. This role requires a proactive individual with exceptional organizational, communication, and interpersonal skills to effectively manage the JMD’s office and facilitate smooth workflow within the organization.

Key Responsibilities:
Meeting Coordination: Organize and coordinate meetings, including logistics, agendas, minutes, and follow-up actions. Ensure the JMD is well-prepared for meetings by providing relevant information and documents.

Communication Management: Serve as a liaison between the JMD and internal/external stakeholders. Draft and manage communications on behalf of the JMD, ensuring clarity and professionalism.

Project Management: Assist in the planning and execution of special projects and initiatives as directed by the JMD. Track progress and ensure timely completion of tasks and projects.

Information Management: Maintain confidential files and records, ensuring secure and organized documentation. Conduct research and compile data for reports, presentations, and decision-making processes.

Office Management: Oversee the administrative functions of the JMD’s office, including supplies, equipment, and facilities. Coordinate with other departments to ensure alignment and support for the JMD’s activities.

Travel and Event Planning: Arrange detailed travel itineraries and accommodations for the JMD. Plan and coordinate corporate events, conferences, and off-site meetings. Personal Assistance: Provide occasional personal support to the JMD, including handling personal appointments and tasks.

Pay: ₹20,000.00 - ₹30,000.00 per month

**Benefits**:

- Provident Fund

Schedule:

- Day shift

**Education**:

- Bachelor's (preferred)

**Experience**:

- out of work: 2 years (preferred)

**Language**:

- English (preferred)

Work Location: In person

Expected Start Date: 31/05/2025

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