Executive Assistant

15 hours ago

Thane, India Prop Solutions4U Full time

**Job Information**:
Industry

**Real Estate**

Date Opened

**02/01/2025**

Salary

**5 - 8 LPA**

Job Type

**Full time**

Work Experience

**3+ yrs**

City

**NA**

State/Province

**Maharashtra**

Country

**India**

Zip/Postal Code

**400703**

**Job Title**:Executive Assistant

**Reporting to**:Sr.VP Sales

**Job Location**: Arihant Aura Turbhe Business Park, Navi Mumbai

**Salary**:4- 7 LPA

**Preferred Industry**:Any Industry

**Overview**: The EA provides high-level administrative support to the Executives. This role involves managing executive schedules, organizing meetings, handling communications, and performing various administrative tasks to ensure the efficiency and effectiveness of the executive's operations.

**Qualification Required**:

- Minimum graduation is required, a Bachelor's degree in Business Administration, Communications, or a related field is preferred
- Ability to work in a fast-paced environment and manage stress effectively
- Minimum 3+ years of experience as an Executive Assistant or in a similar administrative role
- Excellent organizational and time-management skills
- Strong written and verbal communication skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Experience in project management or event planning
- Strong follow-up Skills
- Proficiency in using various office software and equipment

**Roles & Responsibilities**:**

1) **Administrative Support**:**
- Manage and maintain Executives schedules, including scheduling meetings, appointments, and travel arrangements
- Prepare and edit correspondence, communications, presentations, and other documents
- Conduct research, compile data, and prepare papers for consideration and presentation by executives
- Handle confidential information with discretion and maintain confidentiality

2) **Meeting and Event Coordination**:

- Organize and coordinate meetings, conferences, and other events
- Prepare agendas, take minutes, and distribute minutes and action items
- Ensure meeting rooms are set up with necessary materials and equipment

3) **Communication Management**:

Act as a liaison between the executive and other staff, clients, and external partners
- Draft, review, and send communications on behalf of the Executives

4) **Travel and Logistics**:

- Arrange travel plans, itineraries, and accommodations for the Executive

5) **Project Management**:

- Assist in the planning and execution of various projects and initiatives led by the executive
- Track project timelines and deliverables, ensuring deadlines are met

6) **Executive Support**:

- Provide personal assistance to the Executives, including managing personal tasks and requests
- Anticipate the needs of the Executives and act proactively to ensure smooth operations

**Benefits to employees**:

- Provident Fund
- Paid Leaves + Festival Holidays
- Medical Insurance + Personal Accident Insurance
- Maternity and Paternity leaves
- Annual Diwali Bonus
- R &R program for best-performing employees

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