Executive Assistant

4 days ago

Coimbatore Tamil Nadu, India Hansem Building Systems Pvt Ltd Full time

Job Title: Executive Assistant (Civil)

Job Summary:
As an Executive Assistant (Civil), you will provide comprehensive administrative support to high-level executives within the civil engineering or construction industry. This role requires a unique blend of administrative expertise and an understanding of civil engineering terminology and project management processes. You will play a crucial role in facilitating the smooth operation of the executive's office, managing communications, and coordinating activities related to civil engineering projects.

Key Responsibilities:
**Calendar and Schedule Management**:

- Coordinate and manage the executive's calendar, scheduling meetings, site visits, and project-related appointments.
- Anticipate scheduling conflicts and ensure efficient time management.

**Communication and Correspondence**:

- Act as a liaison between the executive and internal/external stakeholders.

**Project Coordination**:

- Assist in coordinating various aspects of civil engineering projects, including organizing meetings, preparing project documentation, and tracking project milestones.
- Collaborate with project managers and teams to ensure seamless project execution.

**Document Preparation**:

- Prepare and edit project-related reports, presentations, and other documents.
- Ensure accuracy and consistency in documentation.

**Travel Arrangements**:

- Coordinate domestic and international travel, including flights, accommodations, and transportation, related to project requirements and executive engagements.

**Meeting Preparation**:

- Prepare agendas, materials, and presentations for meetings, ensuring that all relevant information is available and organized.

**Confidentiality and Discretion**:

- Handle sensitive and confidential information with the utmost discretion.

**Administrative Support**:

- Provide general administrative support, such as filing, data entry, and office organization.
- Assist in special projects and initiatives as directed by the executive.

Qualifications:

- Bachelor’s degree in Civil Engineering, Construction Management, or a related field is preferred.
- Proven 5 years experience as an Executive Assistant, preferably within the civil engineering or construction industry.
- Familiarity with civil engineering terminology and project management processes.
- Strong organizational and time-management skills.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite and project management software.
- Ability to multitask and work effectively in a fast-paced environment.
- Detail-oriented with a proactive approach to problem-solving.

Location: Coimbatore

**Salary**: ₹15,000.00 - ₹25,000.00 per month

**Benefits**:

- Health insurance
- Provident Fund

Schedule:

- Monday to Friday

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 5 years (preferred)

**Language**:

- English (preferred)

Ability to Commute:

- Coimbatore, Tamil Nadu (required)

Ability to Relocate:

- Coimbatore, Tamil Nadu: Relocate before starting work (required)

Work Location: In person

**Speak with the employer**
+91 7373408746

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