Front Office Execuitve

5 days ago

Salem, India KCP Solar Industry Full time

**Roles and Responsibilities of a Front Office Executive**

**1. Reception and Guest Management**
- Greet visitors and clients in a warm, courteous, and professional manner.
- Maintain the reception area — clean, organized, and welcoming.
- Handle guest inquiries, appointments, and walk-ins efficiently.
- Manage visitor logs, issue visitor passes, and ensure security protocols are followed.

**2. Communication and Coordination**
- Answer, screen, and forward incoming phone calls promptly.
- Coordinate with internal departments (HR, Admin, Accounts, etc.) for day-to-day office operations.

**3. Administrative Support**
- Maintain records of courier dispatches, and incoming mails.
- Assist in scheduling meetings, appointments, and conference room bookings.
- Support administrative and clerical tasks such as photocopying, filing, and maintaining databases.
- Assist in travel arrangements, hotel bookings, and office event coordination.

**4. Customer and Employee Interaction**
- Provide basic information to clients, employees, and visitors about company services and operations.
- Handle customer queries or redirect them to the concerned department.

**5.Record Keeping and Reporting**
- Maintain and update contact lists, visitor records, and administrative reports.
- Track expenses related to front office activities.

**6. Office Management**
- Coordinate with vendors and service providers for maintenance and utilities.
- Ensure front office equipment (telephones, printers, etc.) are functional and serviced regularly.
- Maintain confidentiality of sensitive company information and documents.

**Key Skills Required**
- Excellent verbal and written communication skills
- Strong interpersonal and customer service abilities
- Good organizational and multitasking skills
- Proficiency in MS Office
- Professional appearance and positive attitude

**Job Types**: Full-time, Permanent

Pay: ₹10,000.00 - ₹15,000.00 per month

**Education**:

- Bachelor's (preferred)

**Experience**:

- Front desk: 5 years (preferred)

Work Location: In person

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