Document Controller

Location: Bhogapuram (GA16CF01), IN- Company: GMRAirport Developers Ltd**JOB PURPOSE**:

Maintaining error free documentation for all the types of Project related work including under construction/Airports and all related documentations in a timely manner, with an ideal target to achieve successful ISO Audit for Project Execution, related activities from concept till handover stage of all the documentations.

Maintaining error free documentation for all the types of Project related work including - under construction/Airports and all related documentations in a timely manner, with an ideal target to achieve successful ISO Audit for Project Execution, related activities from concept till handover stage of all the documentations.

**ORGANISATION CHART**:
**Accountabilities**

**Key Performance Indicators**

**Document Management System**
- Fully involved in creation of master list of documentation and revision system. Maintain the documents with correct formatting, organizational clarity. Work independently within established guidelines.
- Maintain the master document files and reference binders containing official copies of both new and revised documents to a much higher degree of reliability for security, version, visibility and availability
- Responsible for arranging the documents as per the project / sections / type etc.
- Responsible to make a document numbering / identification system
- Responsible to maintain the project documents and provide the data to the concern project team on requirement
- Manage the available system for document control such that documents are in accessible manner to all concerned staff

Easily retrieval as and when required.

**Distribution of Documents (Internal & External)**
- Update and manages the database with current effective document revisions and distributes hard copies to appropriate concerned departments

Timely
Distribution of Internal or External Documentation.

**KEY ACCOUNTABILITIES**:
**Electronic Document Library**:

- Set up an electronic library system for the management of technical and non-technical documentations.
- Develop electronic filing and archive system
- Technical and non-technical library for easy to issuance, storage, retrieval and management of documents

**Administration Support**:

- Provide full admin support to the team, to conduct the schedule meetings and presentations. Support functions for stationary, machine cartridges and other Project general requirement like (Personal Protective Equipment, Cupboards, etc).

**Special Projects and Initiatives**:

- Also work on auditing of internal systems and data. Assist Quality Service Delivery team to maintain / revised documentation as per their revised ISO 9001:2008 Standard. Coordination with Internal and External Auditors.

**EXTERNAL INTERACTIONS**:

- Manage Project related documentation and Drawings in coordination with external vendors and Consultants

**INTERNAL INTERACTIONS**:

Interact with Senior Management like - Project and Engineering Head and other HODs and various other stake holders

**FINANCIAL DIMENSIONS**:
**OTHER DIMENSIONS**:
**EDUCATION QUALIFICATIONS**:
**RELEVANT EXPERIENCE**:

- Should have working experience in MS office and Auto-Cad is preferable
- Should have knowledge in identification of project drawings, documents and reports of various disciplines
- Must have worked as a document controller for mid-sized projects to mega projects
- Should be well aware of document naming, drafting, etc. and working experience on documentation
- 3-5 year(s) of working experience in DMS preferably from public utility buildings.

**COMPETENCIES**:

- Execution & Results
- Teamwork & Interpersonal influence
- Problem Solving & Analytical Thinking
- Planning & Decision Making
- Personal Effectiveness
- Stakeholder Focus
- Networking
- Capability Building
- Strategic Orientation
- Social Awareness
- Entrepreneurship