Associate-administration

2 days ago

Goregaon Mumbai Maharashtra, India Intellecap Advisory Services Private Limited Full time

This role is entrusted to look after all of the services that help a business work smoothly. It oversees areas like office facility management, vendor management and general administration matters,

This position does not have any independent signing authority but can exercise his/ her discretion temporarily in the absence of Supervisor.
- Security/ Janitorial, Pest control & Maintenance: Day to day monitoring to ensure the services are carried out to the best of the satisfaction and as per defined SLA.
- Procurement of required stationery, printing, consumables, food & beverages & other office required supplies on a planned method.
- Upkeep and maintenance of facility including but not limited Cafeteria, pantry, Gym, Mail room, stores etc.
- Ensure seamless conduct of VIP, Client visits.
- End to end logistics support: including conveyance, employee engagement activities/events, issue of access control/ID cards.
- Upkeep of contracts, feed-back on various areas, MIS & reports.
- Operating petty cash
- Clearing vendor bills on time.
- Coordinating with electro-mechanical vendors and ensure high service level is maintained.
- Coordinating with other centers to align the procedure, processes and support Quality related tasks.
- A keen eye on health, safety and security
- Budget tracking, cost saving initiative, scrutiny & bills passing, statutory & regulatory compliance.
- In absence of front office Reception, Associate has to take care of the assigned roles of front office Reception time to time.

**Skills Required (Knowledge and Skills)**
- Communication and Interpersonal Skills.
- Energetic, result oriented and people focused.
- Intra departmental and team collaboration.
- Timely Execution & presentation skills.
- High Customer Orientation.
- Quality in every aspect of execution.

**Experience and Qualifications**
- 2 plus years in Administration / Facility in IT industry, preferably product companies.
- Graduate, Diploma or Hospitality Management, fluent in English, Hindi and regional language.
- Willing to join within 30 - 45 days.

**Salary**: From ₹35,000.00 per month

Schedule:

- Monday to Friday

**Experience**:

- total work: 1 year (preferred)

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