Front Office Executive

3 days ago

Coimbatore Tamil Nadu, India DEEJOS ARCHITECTS AND CONSTRUCTIONS PVT LTD Full time

**Key Responsibilities**:
**Front Office Reception**:

- **Greeting Visitors**: Welcome visitors and clients warmly, ensuring they are directed to the appropriate person or department.
- **Telephone Management**: Answer and direct incoming calls promptly and professionally, taking messages and forwarding them to the relevant staff members.
- **Mail Handling**: Receive, sort, and distribute mail and packages. Manage outgoing mail and courier services.
- **Reception Area Maintenance**: Ensure the reception area is tidy, presentable, and stocked with necessary supplies and materials.

**Administrative Support**:

- **Documentation**: Maintain and update office records, files, and databases. Ensure all documents are properly filed and easily accessible.
- **Scheduling**: Manage calendars, schedule appointments, and coordinate meetings. Arrange meeting rooms and prepare necessary materials.
- **Travel Arrangements**: Organize travel itineraries, accommodations, and transportation for staff as needed.
- **Inventory Management**: Monitor and manage office supplies inventory. Place orders for new supplies and ensure timely restocking.

**Office Coordination**:

- **Event Coordination**: Assist in organizing office events, meetings, and conferences.
- **Vendor Management**: Liaise with vendors and service providers
- **Facility Management**: Report and follow up on office maintenance issues, ensuring a safe and functional workspace.

**Additional Responsibilities**:

- **Support to Staff**: Provide administrative support to staff as required, including photocopying, scanning, and binding documents.
- **Compliance**: Ensure adherence to company policies, procedures, and safety regulations. Assist in maintaining compliance documentation.
- **Ad Hoc Tasks**: Undertake any other administrative duties as assigned by the management

**Job Types**: Full-time, Permanent

Pay: ₹18,000.00 - ₹30,000.00 per month

Schedule:

- Day shift

Supplemental Pay:

- Performance bonus

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 2 years (required)

**Language**:

- English (required)

Work Location: In person

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