Project Document Control Entry Professional

3 days ago

Chennai Tamil Nadu, India HITACHI ENERGY TECHNOLOGY SERVICES PRIVATE LIMITED Full time

**Description**

**The opportunity**:
The Hitachi Energy India Operations Center (INOPC) houses over 3,000 energy transition technologists in three locations from grid automation, transformers, high voltage products, grid integration and service businesses. Spread over 3,00,000 sq feet, with nearly 50,000 sq feet of dedicated lab space, the center brings under one roof diverse engineering capability that has been built over the years, fostering collaboration to advance the world’s energy system to be more sustainable, flexible and secure. INOPC supports Hitachi Energy units across 40+ countries to deliver projects in 80+ countries.

We are technology leaders at the forefront of evolving the world’s future energy system. The rising energy consumption with changing lifestyles and rapid urbanization, is driving the need for affordable, reliable and sustainable energy. Our innovative technologies help to make the energy system more resilient, secure and safe.

**How you’ll make an impact**
- Review of Document requirements as per project specification and customer requirements, during project handover from sales.
- Develop and maintain document control master list for every project, align with internal stakeholders and customer representatives.
- Drive the completion, submission and approval of key documents and keep track every document transaction (through transmittals)
- Understand and manage client EDMS system
- Coordination and follow-up for all project related drawing and other key document submission / approvals and maintain updated status of drawings and documents in master file
- Prepare the documentation for customer submission and keep the track record of customer correspondence.
- Keep Project manager updated regularly of document status during project reviews
- Participate in document approval status review meetings
- Main contact for customers in projects for Documentation related topics. Supporting Project Manager for drafting and submission of contractual letters to customer
- Archiving /Scanning/Printing - Renaming, recording and filing incoming hard or electronic copies of drawings & documents (Internal and External)
- Ensuring all management, system documentation is the current version and easily accessible in hard files / digital records
- Develop / maintain document control process for efficient project management
- Prepare documentation for Production handover and I&C handover.
- Responsible to ensure compliance with applicable external and internal regulations, procedures, and guidelines. (Mandate line to be added)
- Living Hitachi Energy’s core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.

**Your background**
- Bachelor of Science, with document control Experience of at least 4 years.
- Must have working experience in project execution similar projects and minimum 2 years leading and coordinating with external customers.
- Good interpersonal skills and ability to communicate effectively with all project stake holders
- Ability to work on multiple projects and to deliver quality results on time
- Good working knowledge of MS office (Word, Excel, Power point, SharePoint etc.,) and at least one type of document control systems

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