Executive Assistant

EXECUTIVE ASSISTANT - INFORMATION SECURITY (JOB NUMBER: BNP022823) **About BNP Paribas Group**: BNP Paribas is a top-ranking bank in Europe with an international profile. It operates in 71 countries and has almost 199 000 employees. The Group ranks highly in its three core areas of activity: Domestic Markets and International Financial Services (whose retail banking networks and financial services are grouped together under Retail Banking & Services) and Corporate & Institutional Banking, centred on corporate and institutional clients. The Group helps all of its clients (retail, associations, businesses, SMEs, large corporates and institutional) to implement their projects by providing them with services in financing, investment, savings and protection. In its Corporate & Institutional Banking and International Financial Services activities, BNP Paribas enjoys leading positions in Europe, a strong presence in the Americas and has a solid and fast-growing network in the Asia/Pacific region. **About BNP Paribas India Solutions**: Established in 2005, BNP Paribas India Solutions is a wholly owned subsidiary of BNP Paribas SA, a leading bank in Europe with an international reach. With delivery centers located in Bengaluru, Chennai and Mumbai, we are a 24x7 global delivery center. India Solutions services three business lines: Corporate and Institutional Banking, Investment Solutions and Retail Banking for BNP Paribas across the Group. Driving innovation and growth, we are harnessing the potential of over 6000 employees, to provide support and develop best-in-class solutions. **About Businessline/Function**: India Info Sec domains consists of India IT Security, Business and IT Continuity and Offshoring activities such as Identity Access Management, Application Security, Data Leakage, Security Monitoring Centre (SMC) and Third Party Security Review. **Job Title**: **Executive Assistant** **Date**: **Department**: India Info Security **Location**: Mumbai **Business Line / Function**: CIB ITO **Reports to**: - (Direct)_ India ISPL CISO **Grade**: (if applicable) NA - (Functional)_ **Number of Direct Reports**: NA **Directorship / Registration**: NA **Position Purpose** - Executive assistant for INDIA ISPL CISO **Responsibilities** **Direct Responsibilities** - Act as the point of contact between the INDIA ISPL CISO and internal/external stakeholders - Maintain diary, arrange meetings and appointments and provide reminder - Make travel arrangements - Book Conference & Meeting room based on directions form ISPL CISO - Monitor department office supplies - Monitor seating for Department - Coordinate admin related activities during Senior Management Visit to ISPL **Contributing Responsibilities** - Act as the point of contact between the ISPL CISO and internal/external stakeholders - Handle requests and queries appropriately - Maintain diary, arrange meetings and appointments and provide reminders - Make travel arrangements - Book Conference & Meeting room based on directions form HOD - Monitor department office supplies - Monitor seating for Department - Work with Business Management team to facilitate correct tracking of HC - Monitor mandatory/Non Mandatory compliance and other L&D related training and send out timely reminders to associates - Track monthly timesheet for department and escalate whenever necessary - Monitor Organizational Units for India Info sec (IT security, BCM and Cybersecurity Offshoring) - Coordinate with various team Admin, REFOG and Others - Coordinate admin related activities during Senior Management Visit to ISPL - Ability to multitask and prioritize daily workload - High level verbal and written communications skills - Discretion and confidentiality - Good knowledge of MS Office - Proficiency in English - Exemplary planning and time management skills - Produce reports, presentations and briefs as necessary - Develop and carry out an efficient documentation and filing system **Technical & Behavioral Competencies** - Advance Excel - MS Powerpoint - MS word - MS Visio **Specific Qualifications **(if required) **Primary Location**: IN-MH-Mumbai **Job Type**: Standard / Permanent **Job**: INFORMATION TECHNOLOGY **Education Level***: Bachelor Degree or equivalent (>= 3 years) **Experience Level***: At least 7 years **Schedule**: Full-time