Transport Officer

**Job Summary**: To maintain a Transport fleet to handle Employee and Student transportation. To provide day to day management of vehicles (owned or leased) in terms of usage and maintenance. Ensure that Log sheets are controlled and completed for all official trips. Keep vehicle maintenance schedules and coordinate maintenance requirements. Provide the Reporting manager with information on vehicle performance. Compile accident reports and make follow ups. Process Transport payments. Supervise transport officers and drivers. Assist with acquisition of subsidized vehicles. Process fuel claims and facilitates normal and premature withdrawal of subsidized vehicles. Assist with monitoring of Service level agreement. Monitor compliance to Transport Policy and advise accordingly.

**Position: Transport Officer - DSU**

**Educational Qualification**: Degree in any discipline from a reputed Institute/University with First Class.

**Experience**:8 years** of overall experience, out of which at least 5 years should be in a similar position.

**Roles and Responsibilities of the Transport Officer, Dayananda Sagar University**
- Identifies the transport requirements of the University from to time and informs the same to Director-Administration/Registrar and initiates action for meeting the requirement of Vehicles, drivers, parking place etc.,
- Fixes bus routes, and stages, allocates vehicles and drivers on the routes, in consultation with Director-Administration and with the approval of Registrar/Principal/Deans respectively
- Reviews the routes and the allocation of buses and drivers at least once in year (at the end of Academic year), re-organizes them, based on previous year’s experience and expected future needs.
- Sets the time of starting of the buses from the originating points so as to ensure their arrival at the University by 9:00 A.M. Also ensures compliance of drivers with these requirements.
- Operates limited buses on semester end examination days and during vacations as per actual requirement, making changes in the routes, if found necessary.
- Schedules VL/EL of drivers during vacation ensuring uninterrupted, skeleton transport services, as planned.
- Assigns extra/overtime duties to drivers following appropriate procedures.
- Prepares overtime bill for payment to drivers on monthly basis'.
- Prepares bill for rent for private parking lots
- Scrutinizes and processes Diesel/ Petrol bills, Vehicle repair, maintenance bills and bills for private vehicle hiring charges for payment
- Stays connected with drivers / bus-in-charges during journey time and assists in troubleshooting or in case of vehicle break-down, arranges relief/ spare vehicles.
- Interacts regularly with Bus-in-charges to understand and assists in resolving problems if any, such as: traffic congestion, restrictions en-route, student behavior, unauthorized travel, need for tweaking of routes/stages, vehicle fitness, unsafe driving etc.
- Schedules the regular maintenance of the vehicles and follows up on the same.
- Oversees daily maintenance of the vehicles by the drivers as per University Vehicle and Driver Policy.
- Handles requests for change of routes, special permission for travel by University buses for short periods.
- Handles transport related complaints from students, parents of students, staff, and drivers and resolves issues with the help and guidance of Administrative officer.
- Receives transport requests (other than those for regular commuting from place of residence to University) from student/staff duly approved by the competent authority and makes necessary arrangements, ensuring that University vehicles are put to optimum use. It may include arranging for private vehicles from any approved Travel agency, if : a. University vehicles are not available, and private vehicle booking is authorized. b. Specific requests for private vehicle booking are received.
- Maintains a current inventory of University owned vehicles.
- Complies with Regional Transport Office (RTO) regulations, University procedures, pertaining to registration, fitness inspection and use of University vehicles.
- Arranges to insure all vehicles, monitors the expiry dates of insurance certificates and schedules premium payments for renewals well in time.
- Maintains documents such a vehicle registrations, insurance certificates, fitness certificates, permits and pollution certificates.
- Arranges periodical eye-check ups for drivers and ensures their fitness for driving.
- Attends to any other duties assigned by Director-Administration from time to time

**Attributes**:

- Knowledge of relevant transport policies and prescripts.

**Skills required**:

- Supervisory; Analytical; Good Financial Management; Computer literacy;
- Communication (written and verbal); Good interpersonal;
- Planning and organising skills. Ability to work long hours and independently.
- Ability to work under pressure. Ability to gather and analyse information.
- Valid unendorsed driver