Office Administrator

If you are looking for a career at a dynamic company with a people-first mindset and a deep culture of growth and autonomy, ACV is the right place for you Competitive compensation packages and learning and development opportunities, ACV has what you need to advance to the next level in your career. We will continue to raise the bar every day by investing in our people and technology to help our customers succeed. We hire people who share our passion, bring innovative ideas to the table, and enjoy a collaborative atmosphere.
**Who we are**:
ACV Auctions is opening its new India Development Center in Chennai, India, and we’re looking for talented individuals to join our team. As we expand our platform, we’re offering a wide range of exciting opportunities across various roles. At ACV, we put people first and believe in the principles of trust and transparency. If you are looking for an opportunity to work with the best minds in the industry and solve unique business and technology problems? Look no further Join us in shaping the future of the automotive marketplace
At ACV we focus on the Health, Physical, Financial, Social and Emotional Wellness of our Teammates and to support this we offer industry leading benefits and wellness programs.
**Who we are looking for**:
**What you will do**:

- Actively and consistently support all efforts to simplify and enhance the customer experience.
- Managing the front desk to ensure efficient management of visitors, vendors, customers etc.
- Assisting with organizing office events, gatherings, employee engagement activities, team events, special occasions etc.
- Updating records and databases with personnel and other necessary data as directed by the People team.
- Tracking and processing office expenses, expense receipts.
- Assist the real estate and facilities team with the with the management of office related supplier matters relationships
- Issuing and collecting employee badges and access cards.
- Supporting official errands inside and outside the office premises.
- Keeping track of office supplies stocks, employee goodies, pantry supplies and place orders when necessary.
- Managing and maintaining the office owned assets.
- Managing executive visits, by coordinating travel and stay logistics.
- Liasoning with the co-working space provider for activities like access management, postal mail coordination (postal/courier/equipment etc.), parking requirements, housekeeping, visitor management, office keys, and efficient upkeep of the facility and its utilities etc.
- Working from the Chennai office at least 4 working days of the week.
- Owing to the global nature of the business, the role would be expected to collaborate with teams in North America, and hence a few hours of overlap will be required during IST evening hours.
- Perform additional duties as assigned.

**What you will need**:

- Ability to read, write, speak and understand English.
- Qualifications in secretarial studies will be an advantage preferred.
- BSc/BA in any discipline. Relevant experience in office administration field is a plus.
- 3-5 years’ office administration experience
- Detail-orientation, Initiative taking, Organizational skills, Time management skills.
- Written and verbal communication skills in English, Tamil, and preferably other Indian languages.
- Being approachable and accessible to build a trustworthy relationship with employees.
- Uphold the highest standards of confidentiality and integrity in handling sensitive information.
- Familiarity with general office management processes and organizational awareness.
- Ensure that interactions and communications reflect positively on the organization, and the leadership team.
- Willingness to adapt and work in a faced paced environment, by learning and taking up new tasks and responsibilities

Our Values
Trust & Transparency | People First | Positive Experiences | Calm Persistence | Never Settling
At ACV, we are committed to an inclusive culture in which every individual is welcomed and empowered to celebrate their true selves. We achieve this by fostering a work environment of acceptance and understanding that is free from discrimination. ACV is committed to being an equal opportunity employer regardless of sex, race, creed, color, religion, marital status, national origin, age, pregnancy, sexual orientation, gender, gender identity, gender expression, genetic information, disability, military status, status as a veteran, or any other protected characteristic. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you have a disability or special need that requires reasonable accommodation, please let us know.