Invoice Controller

2 weeks ago

Ernakulam North Kochi Kerala, India FINE GLOBAL HR Full time

**Invoice Controller**

The Invoice Controller plays a vital role in the financial operations of the company, primarily responsible for overseeing the entire process of invoicing and payment. This position requires a meticulous approach to ensure that all invoices are processed in alignment with the company’s established disbursement policies and procedures. Key obligations include verifying the accuracy and completeness of billing information to prevent discrepancies.

Moreover, the Invoice Controller must ensure compliance with relevant procurement regulations to uphold organizational standards. Effective communication is crucial in this position; the controller acts as a liaison between vendors and internal stakeholders, fostering relationships that promote a smooth workflow. By facilitating clear and timely exchanges of information, the Invoice Controller ensures that invoices are processed accurately and promptly, which is essential for maintaining positive vendor relationships and supporting the overall financial health of the organization.

**Education Qualification**

Bachelor's degree in Finance, Accounting, or a related field
- Proficient in English speaking & writing.

**Technical Skills**:
Analytical mindset and a strong attitude to solving problems and resolving issues
- Ability to understand and work with complex contractual terms
- Solid knowledge of a larger scale ERP system (e.g. SAP, Oracle) and the Microsoft Office Package (especially MS Excel)
- High level of attention to details and ability to quickly and effectively identify potential flaws
- Ability to work independently and to adapt to change
- Excellent communication and interpersonal skills in an international and multicultural environment
- Proven experience in invoice processing, accounts payable, or a similar role

**Cognitive Skills**:
Verbal & Written Communication Skills
- Effective decision making
- Planning
- Good interaction skills
- Time management
- Verbal & Written Communication Skills
- Problem Solving
- Logic and reasoning
- Organizational skills

**Duties & Responsibilities**:
Invoice Reconciliation
- Maintain & File Invoices
- Uploading & archiving invoice data
- Obtaining necessary approvals
- Maintain organized and up-to-date invoice records
- Ensure supplier invoices match received stock
- Monitoring and tracking pending invoices
- Address vendor complaints and questions
- Prepare Invoicing Reports
- Any other related duties & tasks
- Review and validate incoming invoices for accuracy, completeness, and compliance with our policies and contractual terms
- Collaborate with various departments to obtain necessary documentation and resolve discrepancies
- Process invoices in a timely manner and ensure prompt payment to vendors
- Provide support during audits and address audit-related inquiries
- Compare invoices against purchase orders and receive documents to confirm the receipt of items ordered or the performance of services.
- Contact vendors regarding invoice errors, duplication, pricing discrepancies, and other related issues
- Following the instructions of the Accountant
- Any other related duties & tasks

Schedule:

- Day shift

Work Location: In person

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