Executive Assistant to CEO

1 week ago

Lower Parel Mumbai Maharashtra, India HIND RECTIFIERS LTD Full time

**Location
- **Lower Parel, Mumbai**.**

**Must Have**
- Excellent MS Office knowledge
- Outstanding organizational and time management skills
- Outstanding verbal and written communications skills
- High level of Discretion and confidentiality

**Responsibilities**
- Manage Director’s electronic diary, assessing priority of appointments and reallocation as necessary
- Manage Director’s travel arrangements (including visas/accommodation).
- Maintain records of Director’s contacts.
- Processing and drafting Director’s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director.
- Screen calls, enquiries and requests, and deal with them when appropriate.
- Engage with teams to understand issues, challenges, update to project plans and then organise meetings to resolve them
- Proactively engage with a set of clients and try to set meetings etc
- Ensure that urgent enquiries and emerging issues are brought to the Director’s attention
- Assist Director in researching and following up with action on matters which fall within the Director’s responsibility, chasing responses, triggering follow-up action.
- Produce documents, briefing papers, reports, and presentations for the Director.
- Organise meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers
- Assist in the preparation of agendas and capture salient points, decisions, action items and status in meetings such as Client meetings, Project Meetings
- Support the MD to manage information exchange and ensure effective communication occurs across key stakeholder groups
- Perform tasks that will free up the MD’s time
- Meet and greet visitors at all levels of seniority.

Other duties, consistent with skills and experience, as directed by the MD

**Salary**: ₹30,000.00 - ₹60,000.00 per month

**Benefits**:

- Health insurance
- Provident Fund

Schedule:

- Day shift

Ability to commute/relocate:

- Lower Parel, Mumbai, Maharashtra: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- total work: 1 year (preferred)

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