Receptionist Admin

About Medhavi Skills University Medhavi Skills University (MSU) is a government-notified private skills university established under a State Act in Sikkim, dedicated to promoting quality skill education and entrepreneurship integrated with higher education. As a pioneering institution in the convergence of the skilling ecosystem with higher education, MSU aligns with the National Education Policy, 2020 (NEP 2020). Recognized by the UGC and established in 2021, MSU collaborates with industries and Skill Development Institutes to offer work-integrated courses, embedding on-the-job internships and training within the curriculum. MSU is a recognized Awarding Body under the National Council for Vocational Education & Training (NCVET) and is empanelled with the Directorate General of Training (DGT). As an anchor university partner with the National Skill Development Corporation (NSDC) and the Project Management Unit (PMU) of NSDC International, MSU is committed to preparing youth for the future workspace by coworking with industry partners to design and implement demand-driven programs.

**About OIA (a Division of MSU) **The Office of International Affairs (OIA) is firmly committed to advancing its mission of cultivating a more equitable and interconnected global community by providing international apprenticeships, internships, work placements, and job opportunities. The primary aim of OIA is to help the University and its affiliated centres implement their comprehensive internationalisation strategy. As a crucial link between the University and international stakeholders, the OIA aims to broaden educational and employment opportunities for all Medhavi students. The OIA also maintains healthy relationships with Indian central and state governments, Indian missions abroad and diplomatic entities in India to promote inward and outward student/workforce mobility. OIA promotes work-route migration by enabling the Overseas Manpower Mobility Ecosystem.

**Role Overview**: We are looking for a professional and friendly Receptionist cum Admin to join our team. The role combines administrative duties with front desk responsibilities, ensuring the smooth running of the office and providing excellent service to visitors, clients, and staff. You will be the first point of contact for the organization, managing communications and handling general administrative tasks.

**Key Deliverables**:
**Greet and welcome visitors with a professional and friendly attitude. ** Answer, screen, and forward incoming phone calls promptly. **Manage the front desk area, ensuring it is clean, organized, and well-maintained. ** Handle incoming and outgoing mail, packages, and courier services. **Coordinate visitor access, issue badges, and maintain a visitor logbook. ** Provide general administrative support to various departments as needed. **Schedule and coordinate meetings, appointments, and conference room bookings. ** Maintain office supplies inventory and order as required. **Assist in the preparation of reports, memos, letters, and other documents. ** File and update company records, ensuring accuracy and confidentiality. **Manage calendars and assist with travel arrangements, if required. ** Coordinate with vendors for office maintenance, repairs, and supplies. **Assist in organizing company events, meetings, or training sessions. ** Ensure the office environment is welcoming and conducive for employees. **Support HR with onboarding of new staff, preparing induction kits, and ensuring workspace readiness. ** Respond to inquiries from clients, visitors, and staff in a professional manner. **Handle complaints, resolve issues, or escalate to relevant departments as necessary. ** Maintain a high level of customer service and professionalism in all interactions.

**Qualifications & Skills Required: High school diploma or equivalent (Bachelor's degree preferred). ** Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook). **Familiarity with office management tools and equipment (telephone systems, printers, etc.). ** Knowledge of administrative procedures. **Excellent communication (verbal and written) and interpersonal skills. ** Strong organizational and multitasking abilities. **Attention to detail and problem-solving skills.**

**What We Offer - Being a key player in something potentially massive and world-changing - Competitive salary and incentive structure, best in the industry. - Opportunities for professional development and growth. - A supportive and collaborative work environment. - The chance to make a meaningful impact on the careers and lives of working professionals.**

**Job Types**: Full-time, Permanent

Pay: ₹200,000.00 - ₹300,000.00 per year

**Benefits**:

- Cell phone reimbursement
- Health insurance
- Provident Fund

**Experience**:

- total work: 1 year (preferred)

Work Location: In person

Application Deadline: 07/10/2024