Executive Assistant to CEO

1 week ago

Thiruvananthapuram, India Moonhive Private Limited Full time

**Executive Assistant**

**Responsibilities**:

- Complete a broad variety of administrative tasks for the CEO including managing an extremely active calendar of appointments, plan, coordinate and ensures the CEO’s schedule is followed and respected; acts in a “gatekeeper” capacity, creating win-win situations for direct access to CEO’s time and office.
- Sets up meeting files, scheduling and calendaring meetings, sets meeting agendas, setting location, time, and appropriate duration, identifying, inviting and confirming participants, facility arrangements where required.
- Prepare travel arrangements, expense reports, and all items needed to ensure the CEOs successful focus on external relations and organizational growth.
- Research, prioritize, and follow up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Consult with the CEO in determining appropriate course of action, referral or response.
- Provide a bridge for clear communication and maintain credibility, trust and support between the office of the CEO and staff.
- Work closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities and follows up appropriately. Acts as a “barometer,” having a sense for the issues taking place in the internal and external environments and keep the CEO updated.
- Draft acknowledgement and thank you letters, personal correspondence, and other tasks that facilitate the CEO’s ability to effectively lead the organization. Prioritize conflicting needs; handle all matter expeditiously, proactively, and follow through on projects to successful completion, often with deadline pressures.
- Manage the CEO’s office ensuring the proper documentation and record keeping on behalf of the CEO.
- Filter general information, queries, phone calls and invitations to the CEO by redirecting or taking forward such contact as appropriate.
- Occasionally travelling with CEO to take notes or dictation at meetings or to provide general assistance during business trips.
- Deputizing for the CEO, making decisions and delegating work to others in his absence.
- Ensure the CEO is fully briefed on, or prepared for engagements he is involved in.
- The job holder may be required to perform other ad-hoc tasks that may be deemed necessary.

**Requirements**:

- Minimum of 1 year relevant experience at senior level in a well-structured organization.
- Excellent written, verbal and non-verbal communication skills.
- High understanding of Dignity and Diversity in the workplace
- A good deal of common sense, etiquette and an ability to think on one’s feet.
- Excellent typing skills, speed and accuracy essential
- Good computer literacy (MS Office, Excel, PowerPoint)
- Excellent organizational skills
- Excellent communication skills, both verbal and written
- Professional telephone manner
- Proven ability to work under pressure and to tight deadlines.
- Bright, confident personality
- Well presented.
- Highly personable

**Salary**: ₹20,000.00 - ₹25,000.00 per month

**Benefits**:

- Health insurance
- Paid sick time
- Paid time off
- Provident Fund

Schedule:

- Day shift
- Monday to Friday

Ability to commute/relocate:

- Thiruvananthapuram, Kerala: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Personal assistant: 1 year (required)

**Speak with the employer**
+91 9778402772
- Health insurance

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