Office Administrator

CFA Institute is the world’s largest association of investment management professionals. As a global, independent organization, with a community of more than 175,000 members and 150+ member societies, we lead the investment profession by promoting the highest standards of ethics, education, and professional excellence for the ultimate benefit of society.

At CFA Institute, we care about our employees’ mental, physical, social, and financial well-being. That’s why we are committed to providing a comprehensive, competitive benefits package that offers flexibility to make choices that meet their needs:

- Health & Well-being benefits that are amongst the best in the industry with full comprehensive Medical, Dental, and Vision for employees and their family members
- Comprehensive Leave and Time Off plans
- A focus on Financial Well-being means that we stack our retirement benefits against the most competitive standards.
- Flexible work arrangements
- Wellness, Education, and Employee Assistance Benefits

Job Description Summary:
The Office Administrator/Coordinator will provide administrative and operational support to the team in CFA Institute’s office in Mumbai.

The duties include but are not limited to: Data entry; assistance on event management and travel planning; creation of presentations and reports; coordination of meetings, conference calls and travel; note-taking; and inter-department coordination.

The position is based in Mumbai and will report to the Country Head
- India at CFA Institute

**Job Description**:
As the Office Administrator you will have the opportunity to:

- Provide general administrative support to the team e.g. coordinating in-person meetings and conference calls, taking and distributing minutes, processing expenses and booking travel
- Develop expertise in using CFA Institute Systems and tools efficiently, provide support and training to colleagues in using these tools
- Assist with creating, reviewing and delivering reports, publications and presentations
- Prepare, compose and/or proofread written communications
- Manage / coordinate special projects: Provide administrative support in the preparation and coordination of events including registering attendees, supporting travel logistics, coordinate venues, equipment, times, speakers, activities and guests
- Build strong working relationships with the functional team and global staff in India and other offices.
- Work as a team to provide back-up support to colleagues during busy periods and staff absences

The skills and experience required for this role are:

- Bachelor’s degree or an equivalent combination of education and experience
- Minimum 2 years of work experience as an office administrator/receptionist etc
- Fluency in English required, knowledge of additional languages would be useful.
- Global cultural orientation and working experience
- Excellent communication skills including written, verbal, listening, and presentation
- Proficient using standard office software such as Word, PowerPoint, Excel, Outlook (include any other systems (Workday, SalesForce, etc.) and preferences on proficiency, familiar with, proficiency in, etc.
- Very high level of organizational and time management skills
- Flexibility in competently juggling competing priorities and changing expectations

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As a condition of employment, CFA Institute requires that all employees in the US show proof of an FDA-approved COVID-19 vaccination. The only exceptions to this policy are Religious Accommodations under Title VII of the Civil Rights Act of 1964 or Disability Accommodations under the Americans with Disabilities Act.

As a condition of employment, CFA Institute requires that all employees in Hong Kong show proof of a World Health Organization-approved COVID-19 vaccination or show proof of a negative test taken forty-eight (48) hours or less prior to their arrival at a CFA Institute office or event.