Receptionist/administration

7 days ago

Swargate Pune Maharashtra, India Nakoda Machinery Pvt Ltd Full time

1. **Front Desk Management**
- Greeting visitors, clients, and employees in a professional and friendly manner.
- Managing the reception area to ensure it is tidy, organized, and welcoming.
- Handling incoming calls and routing them to the appropriate department or personnel.
- Maintaining a visitor logbook and issuing visitor badges as needed.

2. **Administrative Support**
- Assisting with administrative tasks such as data entry, filing, and maintaining records.
- Scheduling and managing appointments or meetings for staff or executives.
- Coordinating with other departments to support day-to-day operations.

3. **Communication Handling**
- Coordinating with courier services for incoming and outgoing packages.
- Acting as the first point of contact for queries or concerns and directing them appropriately.

4. **Workplace Coordination**
- Monitoring and managing office supplies, such as stationery or consumables.
- Coordinating with facility management for maintenance and cleanliness of the office and reception area.
- Assisting in organizing events, meetings, or conferences.

5. **Security and Safety**
- Ensuring all visitors follow safety protocols, especially in a manufacturing environment.
- Monitoring entry and exit points to maintain security compliance.
- Reporting any suspicious activity or safety issues to the appropriate personnel.

6. **Customer and Employee Relations**
- Providing information about the company’s products or services to visitors.
- Assisting employees and customers with basic inquiries.
- Managing feedback from visitors or clients and escalating it to the right department.

7. **Record Keeping**
- Maintaining and updating contact lists for clients, vendors, and internal departments.
- Handling employee attendance or timesheets (if assigned).

Key Skills for the Role:

- **Communication Skills**: Clear and professional communication, both verbal and written.
- **Organizational Skills**: Ability to multitask and prioritize tasks efficiently.
- **Interpersonal Skills**: Friendly and approachable demeanor.
- **Attention to Detail**: Accuracy in maintaining records and handling administrative tasks.

**Benefits**:

- Health insurance
- Provident Fund

Schedule:

- Day shift

**Experience**:

- total work: 1 year (preferred)

Work Location: In person

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