Rights/permissions Administrator

**Rights & Permissions (R&P) Administrator, Workforce Skills**

As a member of the Rights and Permissions team you will support the rights assessment and clearance function which enables the use of assets including photos, videos, audio, and text within Workforce Skills (WFS) products and services. You will work autonomously to manage data processing and other systems-based tasks for multiple, concurrent projects; your manager will help you to prioritise in a way that enables you to achieve your goals of accuracy and effectiveness. You will also undertake photo research projects, where required. There will be opportunities to learn beyond the immediate remit of this role and to set goals that expand your knowledge of rights and permissions.

**Purpose**
- To work within systems that support the acquisition of third-party media rights: financial processing, entering/managing data relating to image/text/video/audio assets and running reports (training and support will be provided)
- You will identify tasks within the R&P systems that require escalation or enhancement (e.g., data inaccuracies, process blockers) and be responsible for re-opening and closing them
- With support from the rest of the team you will proactively address any backlog of clearance tasks as well as maintain new tasks
- A key aim of this role will be to work with the WFS R&P team to support the completion (“closure”) of projects in R&P systems and shared folders, and to identify systems records that might need to be re-opened and remediated
- You will work closely with the rest of the WFS team and provide support for Project Managers in administrative tasks to meet project schedules
- R&P projects generate documentation (digital files), part of your role will be to manage these files to ensure they remain organized and discoverable
- You will assist with photo research when required (with the support from the team) to meet project milestones.
- You will engage directly with stakeholders to provide guidance around the use of assets in supplementary products including undertaking reviews to ascertain risk and rights status, supply of low/high-resolution assets and credits.
- You will support the R&P Manager in promoting the R&P service to the wider business. This can include but is not limited to SharePoint site maintenance, updates, news, and wider communication to the business, actively participating in presentations to promote the R&P team and its activities, policies, and guidelines.

**Key Accountabilities**:

- Ensure project closure dates are met for all non-automated tasks
- Monitor project dates for work in progress and request extensions for any that are not completed but are approaching their end date
- Achieve clearance task targets to meet project deadlines
- Add assessment logs to data management system after project close out
- Download high-resolution media assets (images/video) and audio files, as required and upload to data management system
- Create content plans (detailed lists of assets for inclusion within products) for WFS projects
- Process permission requests as appropriate to ensure that rights are acquired prior to publication / product release dates
- Manage the upload of data for new versions/editions of existing projects
- Invoice management for clearance tasks that are cost-bearing
- Engage with rights initiatives within the wider R&P function
- Attend meetings across the line of business to communicate project status
- Undertake R&P activities relating to the workflow for supplementary products using third-party content.
- Engaging with stakeholders in the promotion of R&P activities, policies, and guidelines.

**Key Challenges**
- Maintaining detailed and accurate record keeping
- Engaging with multiple business systems across product workflows
- Work across a variety of projects, simultaneously adhering to key milestones and budgets

**Competencies**
- Fluent English speaker
- Highly organized with attention to detail, excellent administrator
- General understanding of Microsoft Office, database management and Oracle finance systems (or interested to learn)
- Eager to learn and achieve competency and mastery in bespoke systems and workflow processes
- Communication and team-working skills
- Content, media, or publishing experience including photo research (or interested to learn)
- Knowledge of copyright (or interested to learn)

**Education, qualifications & training**
- A proficient level of academic and/or vocational qualification.
- Full training and ongoing support for bespoke systems and processes will be provided.
- An interest in learning, education, and digital technologies.
- Pearson is an equal opportunities employer. We do not discriminate against employees or job applicants and select the best person for each job based on relevant skills and experience. We are also committed to building an accurate picture of the make-up of the workforce and encouraging equality and diversity. The informati