Executive Assistant

2 weeks ago

Piplod Surat Gujarat, India Jainam Broking Limited Full time

**Key Responsibilities**:

- **Administrative Support**:

- Manage the executive’s calendar, coordinating meetings, appointments, and travel arrangements with precision.
- Prepare meeting agendas, take detailed notes, and distribute minutes or action items following meetings.
- Screen and prioritize requests, directing inquiries to the appropriate departments as needed.
- **Project Coordination and Support**:

- Assist with planning, coordinating, and executing special projects, ensuring timely delivery of results.
- Liaise between the executive team and various departments to facilitate smooth communication.
- Prepare and organize reports, presentations, and documents as required.
- **Communication and Relationship Management**:

- Serve as a primary point of contact for internal and external stakeholders on all matters pertaining to the executive.
- Build strong relationships with other executives, board members, partners, and clients.
- Handle confidential information with professionalism, demonstrating trustworthiness and discretion.
- **Travel and Event Coordination**:

- Coordinate all aspects of travel, including flights, accommodations, transportation, and itineraries.
- Plan and execute company events, conferences, and off-site meetings as required.
- **Office and Team Support**:

- Manage office supplies and resources to ensure a well-functioning workspace.
- Support team events and morale-building initiatives, assisting with onboarding and welcoming new team members.
- Handle ad hoc requests and special tasks as assigned by the executive.

**Key Qualifications**
- **Experience**:

- **1+ year** of experience as an Executive Assistant, Administrative Assistant, or similar role supporting senior-level executives.
- Experience in a corporate environment, with a preference for roles requiring high levels of confidentiality.
- **Skills and Competencies**:

- **Exceptional Organizational Skills**: Ability to prioritize and multitask in a fast-paced, deadline-driven environment.
- **Communication Skills**: Excellent written and verbal communication abilities for effective stakeholder interactions.
- **Tech-Savvy**: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with collaboration tools (e.g., Zoom, Google etc).
- **Problem-Solving Abilities**: Capable of anticipating needs and proactively solving challenges.
- **Discretion and Confidentiality**: Demonstrated ability to handle sensitive information with professionalism and trust.

**Education**:

- **Bachelor’s Degree** preferred, ideally in Business Administration, Communications, or a related field.
- **Other Requirements**:

- Flexibility with hours, as the position may occasionally require early or late availability to accommodate the executive’s schedule.
- Strong interpersonal skills and a high level of professionalism.

**Job Types**: Full-time, Permanent

Pay: ₹16,000.00 - ₹20,000.00 per month

**Benefits**:

- Health insurance
- Provident Fund

Schedule:

- Day shift

Supplemental Pay:

- Yearly bonus

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 1 year (preferred)

**Language**:

- English (preferred)

Work Location: In person

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