Facility Executive

Wellington College International Pune (WCI Pune) is the eighth in the Wellington College International family and the first of several planned for India.

**JOB DESCRIPTION**:
**Facilities Management**
- Oversee day-to-day operations of campus facilities, including classrooms, offices, sports areas, cafeteria and common spaces.
- Plan and execute facility upgrades, renovations, and expansion projects in coordination with the administration and academic teams.
- Ensure preventive and corrective maintenance schedules are followed for buildings, electrical, plumbing, HVAC, and other infrastructure.
- Conduct routine inspections and safety audits of classrooms, laboratories, playgrounds, transportation, and other infrastructure.
- Implement and review disaster preparedness plans, including evacuation drills, first-aid readiness, and emergency response systems.
- Manage vendors, contractors, and service providers for facility-related work.
- Maintain and review annual maintenance contracts (AMCs) for critical services.
- Ensure compliance with safety, health, fire, and environmental regulations.
- Monitor energy usage and implement sustainable practices to reduce operational costs.
- Conduct routine inspections and audits to ensure quality standards are maintained.
- Plan and execute maintenance schedule during school holidays.
- Establish a helpdesk system for reporting, tracking, and resolving facility-related complaints from staff and students.
- Oversee campus security operations, including guards, CCTV monitoring, and access control.
- Ensure visitor management and emergency protocols are effectively implemented.

**Housekeeping, Pest Control and Garden Maintenance**
- Supervise housekeeping teams to maintain cleanliness, hygiene, and sanitation across the school premises.
- Ensure activities as per Daily/Weekly/ Monthly checklist are carried out and records are maintained.
- Monitor garden maintenance and pest control schedule.
- Monitor supply of HK, Pest Control and Garden maintenance related chemicals/ material/ machinery and their usage.

**Cafeteria Management**
- Oversee daily functioning of the cafeteria, including food preparation, service, cleanliness, and customer satisfaction.
- Ensure that food is prepared and served as per approved menus, dietary guidelines, and portion standards.
- Coordinate with catering vendors and kitchen staff for timely delivery and replenishment of meals/snacks.
- Monitor cafeteria ambience and ensure dining areas are safe, clean, and welcoming.
- Develop and implement processes for waste management and eco-friendly practices.
- Ensure compliance with FSSAI regulations, school food policies, and international standards of food safety.
- Conduct regular inspections of kitchen equipment, storage facilities, and dining areas.
- Oversee procurement, storage, and stock rotation of food and beverage supplies.
- Monitor inventory levels and control wastage through systematic planning.

**Logistics & Support**
- Coordinate facility-related arrangements for school events, examinations, and co-curricular activities.
- Support staff transportation management and ensure school buses meet safety and compliance requirements.
- Monitor stock and procurement of facility-related consumables and supplies.
- Ensure compliance documents are maintained for all support staff.

**Person Specification**

Essential Experience / Qualifications Required
- Bachelor’s degree in facilities management, engineering, administration, or a related field (or equivalent work experience).
- 3-5 years of experience in facility management, preferably in educational institutions, corporate offices, or hospitality.
- Strong knowledge of building systems (electrical, mechanical, plumbing, HVAC).
- Experience in managing vendors, contracts, and service providers.
- Understanding of safety, health, and environmental compliance.

**Essential Values, Behaviours and Attitudes**
- Commitment to maintaining a safe and supportive environment for students and staff.
- Strong sense of responsibility, accountability, and attention to detail.
- Ability to work under pressure, multi-task, and adapt to changing priorities.
- A collaborative team player with leadership qualities.
- Embody the five core values of Wellington College at all times (courage, integrity, kindness, respect, and responsibility).
- Discreet and sensitive to confidentiality.
- Self-motivated, professional, and committed to continuous improvement.

**Job Types**: Full-time, Permanent

Pay: ₹50,000.00 - ₹70,000.00 per month

Work Location: In person