Facility Executive

6 hours ago

Pune Maharashtra, India Mikro Grafeio Full time

**Designation** : Facility Coordinator / Executive

**Department** : Facility Management Group (FMG)

**Experience** : 1 to 3 Years

**Responsibilities**:

- Oversee daily office operations and assist in implementing standard operating procedures.
- Provide administrative support to designated facilities or centers, including tasks such as typing, data entry, updating spreadsheets, and assisting with the preparation and printing of agreements.
- Greet and assist visitors or clients both in person and over the phone, handling inquiries or directing them as needed.
- Source and manage contracts and service providers for services like catering, cleaning, parking, security, and technology (internet).
- Ensure essential facilities are maintained in good condition and proactively address issues such as cleanliness, HVAC, lighting, plumbing, and internet connectivity.
- Ensure compliance with relevant government regulations and organizational standards for facilities.
- Anticipate future facility requirements and plan accordingly to meet upcoming needs.
- Maintain records and documentation related to employees and departments.
- Communicate and document action plans, irregularities, and ongoing requirements to ensure smooth team operations.
- Manage incoming and outgoing mail efficiently.
- Assist with office relocations, client onboarding, and address emergencies as they arise.
- Oversee vendor management, petty cash handling, invoice updates, and follow-ups.
- Provide support to the sales and central teams when required.
- Maintain inventory for housekeeping supplies, office stationery, and pantry consumables.

**Requirements and Skills**:

- Strong communication and interpersonal skills to interact with people at all levels within the organization.
- Ability to work collaboratively within a team environment.
- Strong time management skills and the ability to prioritize tasks effectively.
- Fluency in English is an advantage.
- High ethical standards, reliability, and adaptability to workplace changes.

**Shift Schedule**
- Monday to Saturday

**Ability to commute/relocate**:

- Pune. Two wheeler with Licence is a MUST.

Pay: ₹20,000.00 - ₹25,000.00 per month

**Benefits**:

- Health insurance
- Provident Fund

Schedule:

- Day shift
- Night shift
- Rotational shift
- Weekend availability

Supplemental Pay:

- Yearly bonus

Ability to commute/relocate:

- Pune, Maharashtra: Reliably commute or planning to relocate before starting work (preferred)

Application Question(s):

- Please mention your current salary?
- How many days is your notice period ?
- What is your expected salary

**Experience**:

- total work: 2 years (preferred)

**Location**:

- Pune, Maharashtra (preferred)

Shift availability:

- Day Shift (preferred)
- Night Shift (preferred)

Work Location: In person

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