School Administration Officer

OIS School Administrative officer Title Description **Reporting Time-9.30 am to 6.30 pm**. **Reporting To-Report directly to the Director Sir &; Principal Ma’am.** **Age Criteria - 35 to 45** **Experience - 8 to 10 years (Preferred from School administrative )** - **Will co-ordinate with Principal, Accounts staff, Purchase Office & and other** **Stakeholders.** **Will Be In charge/Responsible for** - Administrative, Store Keeping (Non - academic) &; Non-Teaching staff (HK, Security &; Transport Staff). Professional Skills-Attentive. - Service oriented. - Good at planning and organizing. - Empathetic and sociable. - Skilled in identifying problems and brainstorming potential solutions. - Excellent at written and oral communication as well as presentation. - Comfortable working independently and collaboratively. **General** **Administration-** - Daily monitoring of inventories and stocktaking. - Maintenance of Fixed Assets Register. - Overall supervision of School Property, School Building, Garden, Ground and Offices. - Supervise the cleanliness in the school (Charts to be made) - Repairs, Maintenance &; Monitoring of Building, Assets, Bus, CCTV, Internet and Telephone lines Etc. - Security of Campus. - Arrangements for all School functions and meetings. - Transportation Management - Conducting disaster management workshops and demos time to time. - General Administration - Liaison with Govt., Semi - Govt. Departments &; District Administration. - Security System Management - Campus Cleanliness &; Beautification - Ensure Improvement in overall experience of Facility Management. - Daily Facility rounds with mapping of improvement areas. Proactive suggestions on improvements to make facility look better. - Day to day check on all areas of the facility. Ensuring timely meetings with internal customers &; respective departments to take feedback on improvements. (Fourth week of the month). - Make all necessary arrangements for special events such as Orientation, PTA meetings, Workshops, Sports &; Annual day, other functions, etc. - Co-ordinating with the decorator for Mandap and Shyamiyana arrangements. With Light &; Sound engineers and light & Sound arrangements for various events. 2 - Preparing Annual budget in co-ordination with the section heads for various events of the school and forwarding the same for approval from Management &; updating the Principal. - Liaisoning & co-coordinating with Govt. authorities like Municipal Corporation, Electricity Boards, MTNL &; Police Stations as per the requirement and need. - Handling and resolving parent’s queries related to: Uniform, school fees ,housekeeping, security & transportation complaint on day to day basis &; updating weekly report of the same to Director sir & Principal. Maintenance of-(Building & and otherequipment’s solar,Water purifier,other assets, Etc.) - Ensure proper maintenance of all buildings, furniture, equipments, garden and play ground. - Monitor daily maintenance work executed by maintenance team/dep. - Ensure continuous water supply and electric power supply in campus. - Support for Repairs and Maintenance Activities. - Proactively take rounds and ensure that the facility is well maintained and all repairs and maintenance activities are carried out to ensure smooth functioning. - Maintain all Manuals &; renewals for all technical services & repairs and maintenance of Diesel Generator/RO/swimming pool/Electrical, Building Maintenance, Fire Extinguishers &; other safety Equipment’s, CCTV, etc. - Ensure to maintain all the critical equipment 100% up time. - Maintains record of material supplied to support staff for cleaning (phenol, broom, duster etc.) - Overseeing the daily electric maintenance work on the floors and school building. - Weekly coordinating with the maintenance team and taking update on the pending work status. Personnel - (Housekeeping, Security, Transport staff, etc.) - Maintain service records of all Non - Teaching employees (Peons, Bus Drivers, Conductors, Gardner, and Security Guard). - Ensure the staff is trained in complex maintenance activities and follow the standard operating procedures. - Creating proper service rules for all Non-Teaching staff. - Sanction leave as per rules &; in co-ordination with the Principal for all administrative and Class 4 staff and maintain up to date leave records. - Handle all matters of show cause notices, charge sheets, enquiries etc of Admin &; Class 4 staff. - Handle all staff welfare matters and have a properly constituted staff grievance committee for Class 4 staff. - Ensure proper deployment of manpower + proactively raising compliance / statutory requirements + maintaining of all Compliance Documents for all vendors providing manpower services. (HK, Security, Transport etc.) - SPOC for all Grievances / Concerns for Internal Customers. Maintain LOG book with action plan. - Support to Internal Customers for organizing Events, Ensure