Admin and Field Executive

Position Title: Admin and Field Executive

Location: Gurgaon

Company: Anadrone Systems Pvt Ltd Department

Admin Reports To: Admin Manager

**About Us**:
Anadrone Systems Private Limited is an Indian based Defence manufacturing MSME that is dedicated to provide indigenous solutions in the realm of Aerial Targeting and modern day Unmanned Vehicle systems requirements for Indian Defence Weapon systems. At our manufacturing facility in Odisha, we manufacture state-of-the-art high Subsonic maneuverable and expendable Aerial Targets. In addition, we provide services of Aerial Targets and Customer Support to our clients.

**Position Summary**:
**Key Responsibilities**:
Administrative Responsibilities:

- Handle daily office tasks, including answering phones, managing correspondence, and maintaining office supplies.
- Assist in the preparation and processing of invoices, purchase orders, and expense reports.
- Maintain and update employee records, and assist with HR
- related activities such as onboarding and scheduling training sessions.
- Booking travel arrangements and hotel accommodations for the team members
- Coordinate with vendors and suppliers to ensure timely procurement of goods and services.
- Assist in organizing meetings, preparing agendas, and taking minutes and filing.
- Prepare reports, presentations, and documentation for internal use and external distribution. Keeping records of couriers and goods.
- Ensure compliance with company policies and administrative procedures.

**Field Support Responsibilities**:

- Assist in coordinating field operations, including scheduling, logistics, and resource allocation.
- Provide on-site support for field teams, ensuring they have the necessary materials and information.
- Conduct regular field visits to monitor project progress and report any issues or discrepancies to supervisors
- Communicate effectively with clients, contractors, and team members to facilitate smooth project execution.
- Assist in implementing safety protocols and ensure compliance with health and safety regulations in the field.
- Maintain accurate records of field activities, including daily logs, equipment usage, and incident reports.

**Qualifications**:

- Bachelor’s degree in Business Administration, Management, or a related field (preferred). - Proven experience in an administrative role with exposure to field operations, with a minimum of 2-4 years of relevant experience.
- Strong organizational skills and the ability to multitask effectively.
- Excellent verbal and written communication skills. - Proficiency in Microsoft Office Suite and familiarity with project management software.
- Ability to work independently and collaboratively in a team environment.
- Valid driver’s license and willingness to travel to various field sites as required.

**Key Competencies**:

- Organizational Skills: Ability to manage multiple tasks efficiently and prioritize effectively. - Communication: Strong interpersonal skills to interact with diverse stakeholders.
- Problem-Solving: Ability to identify issues and propose practical solutions.
- Attention to Detail: Ensuring accuracy and thoroughness in administrative tasks and field reporting.
- Flexibility: Adaptable to changing environments and capable of managing varied responsibilities.

Working Conditions: - This role involves both office work and field visits, requiring flexibility and mobility.
- May involve occasional lifting of supplies and equipment, and exposure to various weather conditions during field visits.
- Standard working hours apply, with potential for additional hours to meet project deadlines.

Pay: ₹9,664.11 - ₹26,973.83 per month

Schedule:

- Day shift

Work Location: In person