Admin Assistant

2 weeks ago

Gurugram Haryana, India Footprints Preschool and Daycare Full time

**Designation Offered : Admin Assist. Manager**

**Experience required : 3 - 5 years**

**Salary Offered: 4 LPA - 6 LPA CTC**

**Timings : 9AM-6PM (9 hrs Shift) (Mon - Sat.)**

**Education Qualifications: Any Graduate - B.A. / BBA / B.sc /B. Com**

**Job Location : Footprints Childcare Pvt. Ltd.**

**Capital Business Park, Sector
- 48, Gurugram, Haryana**

**Job Purpose**:
We are looking for a proactive and detail-oriented Administrative Executive to manage daily office operations, coordinate across departments, and ensure smooth functioning of administrative and facility-related tasks. You will act as a key liaison between internal teams and external vendors, ensuring compliance, efficiency, and support for all workplace needs.

**Key Responsibilities**:
**1. Administrative & Facility Management**
- Liaise with vendors, service providers, and building management
- Coordinate with facility teams (electricians, A/C, plumbing, etc.)
- Ensure statutory compliance (FIRE NOC, Building Completion Certificate, Stability Certificate, etc.)
- Support company policies, office safety, and coordinate fire drills

**2. Departmental Coordination**
- Bridge communication across departments (HR, Finance, IT, Legal)
- Follow up on pending tasks, approvals, and inter-department requests
- Assist in planning events, meetings, trainings, and celebrations

**3. Finance & Documentation**
- Maintain and submit vendor bills, assist with GST/TDS documentation
- Handle petty cash and track admin-related expenses
- Maintain office budgets and expense records
- Organize physical and digital records and reports

**4. HR & Compliance Support**
- Support HR with onboarding logistics and seating arrangements
- Assist in internal audits, safety checks, and compliance reviews
- Maintain updated statutory posters and licenses

**Key Skills & Tools**:
1. Communication: Strong verbal and written skills

2. Organization: Time management, listening skills, and attention to detail

3. Proficient in MS Office (Excel, Word, PowerPoint, Outlook)

4. Coordination: Team collaboration, vendor management, and logistics

5. Problem Solving: Quick thinking and a customer service mindset

6. Tools: Outlook, Gmail, Google Calendar, printers, scanners, basic IT troubleshooting (preferred)

**Job Types**: Full-time, Permanent

Pay: ₹30,000.00 - ₹50,000.00 per month

**Benefits**:

- Provident Fund

Schedule:

- Day shift

Application Question(s):

- What is your Current CTC?
- What is your Expected CTC?
- Are you comfortable with Job(s) location - Sec - 48, Gurugram?
- How many years of experience do you have in handling Admin Compliances?

Work Location: In person

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