Admin Assistant

16 hours ago

Sohna Gurugram Haryana, India SHEOWS Full time

**Job Summary**:
We are seeking a highly organized and proactive **Admin Assistant** to work closely with the **CEO** and support day-to-day administrative and financial operations. This role involves handling office administration, Tally-based accounting, and banking tasks, ensuring smooth functioning of CEO’s office and timely execution of critical responsibilities.

**Key Responsibilities**:
**CEO Assistance & Office Coordination**:

- Provide direct administrative support to the CEO, including managing schedules, meetings, and official correspondence.
- Ensure smooth coordination with internal teams and external stakeholders as per CEO’s instructions.
- Maintain confidentiality of sensitive information and documents.

**Finance & Tally Responsibilities**:

- Record all financial transactions in **Tally** with accuracy and maintain proper documentation.
- Prepare vouchers, receipts, and reconcile ledgers regularly.
- Assist in preparing financial reports and data for CEO review and donor presentations.
- Maintain petty cash and process expense reimbursements for CEO’s office.

**Banking & Compliance**:

- Manage all **bank-related tasks**:

- Coordinate with banks for account openings, KYC updates..
- Prepare banking documents for audits, donor fund utilization reports, and statutory compliance.

**Administrative Tasks**:

- Handle procurement of office supplies and vendor coordination for CEO office requirements.
- Maintain proper filing of important documents, agreements, and confidential records.
- Support logistics for CEO’s travel, meetings, and events.

**Required Qualifications & Skills**:

- **Education**: Graduate in Commerce, Business Administration, or related field.
- **Experience**: 2-4 years in admin and accounts role; experience supporting senior leadership preferred.
- **Technical Skills**:

- Proficiency in **Tally ERP 9 / Tally Prime**.
- **Other Skills**:

- Strong organizational and multitasking ability.
- Good understanding of banking processes and financial documentation.
- High integrity and ability to handle confidential information.
- Excellent written and verbal communication in English and Hindi.

**Preferred**:

- Prior experience in NGOs or working directly with CEO-level leadership.
- Knowledge of statutory compliance (GST, TDS basics).
- Ability to work under pressure and meet strict deadlines.

**Employment Type & Benefits**:

- Full-time role at SHEOWS Head Office.
- Opportunity to work closely with the leadership team on impactful projects.
- Exposure to admin, finance, and NGO operations at the executive level.

Pay: ₹35,000.00 - ₹45,000.00 per month

Work Location: In person

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