Office Administrator

11 hours ago

Ramanattukara Calicut Kerala, India M Analytics Solutions Full time

M Analysis Solutions, a growing software development based in Calicut, is seeking a dynamic and highly organized Office Administrator to manage the day-to-day operations of our office. As a key member of our team, you will be responsible for ensuring smooth office operations, supporting communication within the team, and handling essential administrative tasks. This is an excellent opportunity for someone looking to make an impact in a fast-paced startup environment.

Certainly Here’s a revised version of the Key Responsibilities section that emphasizes the seriousness and professionalism of the role:
Key Responsibilities:

- **Act as the primary point of contact** for all office operations, ensuring seamless communication between internal teams, clients, and external partners.
- **Take full ownership of office correspondence**, managing the timely and accurate receipt, dispatch, and tracking of all incoming and outgoing mail.
- **Maintain strict control over office supplies and inventory**, ensuring that all essential materials are well-stocked and readily available for the team at all times.
- **Oversee the opening and closing of the office** on a daily basis, ensuring security protocols are followed and that the workspace is ready for operation.
- **Manage office phone lines**, handling all incoming calls with professionalism, and ensuring efficient call routing and follow-up when necessary.
- **Coordinate internal communication**, ensuring that important updates, reminders, and informal messages are communicated clearly and effectively to the team.
- **Take charge of onboarding new employees**, ensuring that their workspace, equipment, and supplies are prepared and ready for their arrival.
- **Liaise with social media consultants**, managing and overseeing communication to ensure alignment with company objectives and brand standards.
- **Ensure the smooth management of office operations**, maintaining a high standard of cleanliness, organization, and functionality in all areas of the office.
- **Handle all external communication with third parties**, including suppliers, vendors, and service providers, ensuring professional and timely interactions.
- **Maintain a meticulous filing system for all office-related financial records**, including bills, receipts, and other important documents, ensuring accuracy and compliance with company policies.

**Required Skills & Qualifications**:

- Proven experience in an administrative or office management role.
- Strong organizational skills with the ability to multitask and prioritize effectively.
- Excellent communication skills (both verbal and written).
- Ability to work independently with mínimal supervision in a fast-paced environment.
- Friendly, approachable, and professional demeanor.
- Strong attention to detail and accuracy in maintaining records.

**Preferred Skills**:

- Experience in software development or tech-related industries.
- Familiarity with social media management or working with consultants.

Pay: ₹20,000.00 - ₹30,000.00 per month

Schedule:

- Day shift

Supplemental Pay:

- Performance bonus

Ability to commute/relocate:

- Ramanattukara, Calicut, Kerala: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Office management: 2 years (required)
- IT: 4 years (required)

Work Location: In person

**Speak with the employer**
+91 8891900365
Expected Start Date: 20/12/2024

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