Admin Associate

6 days ago

Bengaluru Karnataka, India Unifize Full time

**Admin Associate**:
**Location: Bangalore, India (On-site, Full time)**

**About Unifize**:
At Unifize, we’re building a SaaS platform that revolutionises process efficiency for product development, quality, and operations teams in ISO and FDA-regulated companies, especially in manufacturing and life science industries.

By integrating communication, data, documents, and workflows into a chat-based, configurable platform, we help our customers deliver better products on time, on budget, and with reduced risk.

Please review:

- Case studies and testimonials from customers who talk extensively about their transformational experience using Unifize.
- Platform page that explores the various pioneering platform features
- About us, which includes a questionable piece of amateur dramatics by the founders.

**Who Are You**:

- A highly organized, dependable individual with a proactive and solution-oriented mindset.
- Comfortable working on-site in a dynamic, fast-paced environment while coordinating effectively across multiple teams.
- Someone who is skilled in managing physical and digital assets, maintaining access rights, and supporting compliance and audit readiness.

**Roles & Responsibilities**:

- Manage daily office operations, including procurement of supplies, food & beverages, and staff utilities.
- Oversee smooth day-to-day functioning of the office, including asset tracking and facilities management.
- Coordinate with housekeeping staff, building security, and external service providers (e.g., maintenance, Wi-Fi repairs) to ensure uninterrupted office upkeep.
- Supervise office support staff and ensure a clean, organized, and functional workspace.
- Own the vendor onboarding process including documentation handling, contract management, and compliance checks.
- Maintain and regularly update a database of active vendors and service-level agreements; liaise with vendors for timely service delivery.
- Coordinate workspace setup, welcome kits, and rental laptop assignment for new hires; maintain a register of IT assets and employee access rights.
- Oversee offboarding processes, ensuring proper revocation of access and recovery of all issued assets.
- Conduct standard induction/orientation sessions for new employees in collaboration with HR, Finance, and Tech teams.
- Draft, maintain, and update internal policies (e.g., hardware usage, privacy, onboarding, remote work) and organize documentation for audits and compliance reviews, to be reviewed by the Compliance team.

**Requirements**:

- Bachelor's in any field
- Experience : 1-3 years
- Proficient in English
- Strong command of written English with experience drafting clear and concise documentation

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