Chief Administrative Officer

2 days ago

Mohali Punjab, India Gian Jyoti Global School, Phase-2, Mohali Full time

**Position**: Chief Administrative Officer
**Location**: Mohali, Punjab (In-person job)

**Salary**:Above 50,000 per month (provided job requirements are met)

**Reporting**:Principal

**About Us**

Gian Jyoti Global School, established in 1974, is a premier CBSE-affiliated institution with a proud legacy of over 52 years in delivering quality education. We are seeking an **Administrative Officer**who will be responsible for **overseeing and coordinating all Non-Academic operational domains of the school.**

**Role Overview**

This position plays a pivotal role in ensuring smooth day-to-day functioning and maintaining high standards of facilities and services.

**Key Responsibilities**

**1. General Administration & Coordination**
- Supervise and coordinate the functioning of all non-academic departments.
- Act as the primary point of contact between the Principal and operational staff.
- Ensure timely reporting, compliance, and smooth implementation of policies across departments.

**2. Departmental Oversight**
- **Accounts**: Monitor fee collection, vendor payments, budgeting, and compliance in coordination with the Finance Team.
- **Estate Management**: Ensure proper upkeep, maintenance, and safety of school infrastructure and assets.
- **Transport Management**: Oversee safe and efficient transport services, including fleet maintenance and route planning.
- **Horticulture**: Supervise landscaping and upkeep of green areas to ensure a healthy and aesthetic campus environment.
- **Drinking Water Arrangements**: Ensure availability of clean, safe drinking water at all times.
- **Hygiene & Housekeeping**: Maintain cleanliness, sanitation, and waste management across the campus.
- **Parents Interaction**: Support non-academic parent queries and coordinate feedback mechanisms.
- **ERP Management**: Monitor and ensure efficient usage of school ERP systems for smooth operations.
- **Hospitality**: Oversee arrangements for school events, meetings, and visitor hospitality.
- **Security**: Ensure robust security measures, including staff deployment, safety protocols, and compliance with safety norms.
- **Infirmary**: Supervise health and medical facilities for students and staff; coordinate with medical staff for emergencies.
- **Procurement**: Manage vendor relations, purchasing processes, and timely availability of supplies within budget guidelines.
- **Support Services**: Coordinate additional support functions as required for the smooth running of the school.

**3. Compliance & Reporting**
- Ensure adherence to all statutory, legal, and safety regulations applicable to school operations.
- Maintain effective record-keeping for audits, inspections, and internal reviews.
- Lead, motivate, and supervise non-academic staff across departments
- Conduct regular training and performance reviews for operational teams.


**Qualification & Skills**
- Graduate/Postgraduate in Business Administration, Management, or a related field.
- Minimum **7-10 years of experience** in administration/operations, preferably in an educational institution or service sector.

Pay: From ₹50,000.00 per month

Work Location: In person

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