Document Controller

4 days ago

Gurugram Haryana, India Kaluwala Construction Pvt Ltd Full time

**Key Responsibilities**:

- Document Control System Administration:_
- Set up and maintain a robust document control system (electronic and physical) using dedicated software like SharePoint or similar platforms.
- Establish document numbering, version control, and naming conventions to facilitate easy identification and retrieval.
- Implement document workflows for approvals, reviews, and distribution across project teams.
- Document Management:_
- Receive, register, and log all incoming project documents, including technical drawings, specifications, design documents, correspondence, reports, and submittals.
- Perform quality checks on documents for completeness, accuracy, and compliance with project requirements.
- Distribute documents to relevant stakeholders based on access control and distribution lists.
- Track document status throughout the project lifecycle, including revisions, updates, and approvals.
- Document Archiving and Retrieval:_
- Organize and maintain a structured electronic and physical document archive system.
- Ensure proper storage and retrieval of documents as per company retention policies.
- Respond to document requests from project teams and internal stakeholders promptly.
- Reporting and Analysis:_
- Generate regular document control reports on key metrics like document submission status, outstanding approvals, and document version control.
- Identify potential issues related to document flow and propose improvements to streamline processes.
- Compliance and Quality Assurance:_
- Adhere to industry standards and company quality management systems related to document control.
- Conduct periodic document audits to ensure compliance with project specifications and procedures.
- Communication and Collaboration:_
- Collaborate closely with project teams, engineers, designers, procurement specialists, and other stakeholders to manage document flow.
- Provide training and support to project teams on document control procedures and system usage.

**Required Skills and Qualifications**:

- Technical Skills: Proficiency with document management systems, MS Office Suite, and electronic filing systems.
- Organizational Skills: Excellent ability to manage large volumes of documents, prioritize tasks, and maintain meticulous records.
- Attention to Detail: High level of accuracy in document processing and quality control.
- Communication Skills: Effective written and verbal communication to interact with diverse stakeholders.
- Problem-Solving Skills: Ability to identify and resolve document control issues efficiently.

**Relevant Experience**: Prior experience in a document control role within an EPC or construction company is preferred.

**Engineering Background**:Basic understanding of engineering principles and project phases is beneficial.

Schedule:

- Day shift

Work Location: In person

Application Deadline: 20/02/2025

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