Admin Assistant Porvorim

2 weeks ago

Goa Goa, India Antarang Foundation Full time

**Admin Assistant
- Programs (Operations)**

**Location: Goa**

**Roles and responsibilities**:
**Data Management and Upload (PRIMARY)**:

- Checking if the documentation is done as expected, If not then working with facilitators and getting it done
- Ensure data entry by facilitators are accurately done on time

**Operations and Administration**:

- Sorting and Packaging of student books and getting it couriered to Facilitators at respective districts
- Managing the storage of books and optimum utilization of office space
- Packaging of gifts/momentos if required and couriering it to all the Headmasters
- Maintaining the inventory of medium wise books and other program related materials
- Receiving and maintaining filled handouts accurately and keeping tap of materials inventory
- Maintaining a file of all the official documents for office
- Responsible for day to day operations of office inventory keeping in loop with the Manger/team

**Vendor Management**: -Coordinating with the vendors (Courier, Books printing) to get the tasks done
- Maintaining the bills/invoices and submitting it to the Finance department

**Communication**: -Coordinating with Headmasters to share the progress and solve for the issues. Escalate it on a timely basis to ensure speedy resolution of the same

**Student Support and Tracking**: -Making student support calls to collect information and tracking their journeys post our programs
- Maintaining, updating the database with the same and preparing reports
- Keeping/Maintaining facilitator database and documents for records
- School visit, going for session observations, QC of data and reporting and coordinating with other vertical staff for work
- Interpreting data from dashboards and reporting trends to the team.

**Profile Requisites**:
**1.**Minimum 1 year commitment required with 8.5 hrs per day.

**2.** Ability to multitask and prioritize tasks

**3.** Clear verbal and written communication

**4.**Tech Savvy (comfortable using Microsoft Office; confident of learning to operate scanners, dashboards)

**5.**Ability to do a certain task multiple times with focus without getting bored.

**6.** Readiness to give hand and feet support even at odd hours.

**What’s in it for you?**
- Impact the outcomes: Your commitment to the cause and your youth-focused skills will directly impact the outcomes of our programs, helping thousands of youth pursue careers of their choice
- Our work environment is fun, youthful, focused on excellence, and deeply committed to achieving outcomes
- Exposure to a multitude of opportunities for learning directly from the experience and knowledge of a senior team
- The ability to fast-track your career within Antarang and in the broader impact sector.

Pay: ₹12,000.00 - ₹14,000.00 per month

Work Location: In person

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