Executive Assistant

Work directly with the Founder and the Senior Management This role of Executive Admin gives you an opportunity to contribute to projects and plans that play a key role in the company's decision-making process. The role is beyond maintaining calendars and taking notes but it encompasses a wide range of responsibilities, from administrative tasks and project management to strategic support. - Do I have experience in working directly with the CEO/Founder or any other senior management? - Am I the best fit in a fast-paced, startup environment? - Am I looking for a long-term association with the company? - Am I willing to learn new things and go beyond my comfort zone during my role in this company? As an Executive Admin, you have to look after the following - **Administrative Support** - Calendar Management: - Schedule and manage the founder's appointments, meetings, and travel itineraries. - Coordinate and prioritize meeting requests and reschedule appointments as necessary. - Communication: - Draft and proofread correspondence, presentations, and reports. - Meeting Preparation: - Prepare agendas, materials, and minutes for meetings. - Ensure the founder is well-prepared with necessary information and documents. - Travel Arrangements: - Organize travel plans, including flights, accommodations, transportation, and itineraries. - Ensure all travel logistics are seamless and efficient. **Project and Task Management** - Project Coordination: - Assist in the planning and execution of projects and initiatives. - Track progress, follow up on deadlines, and ensure tasks are completed on time. - Task Management: - Maintain a task list for the founder, ensuring all duties and responsibilities are managed effectively. - Prioritize tasks and delegate responsibilities as appropriate. **Office Management** - Office Operations: - Oversee the daily operations of the founder's office, ensuring it is organized and efficient. - Manage office supplies, equipment, and facilities. - Confidentiality and Discretion: - Handle sensitive and confidential information with the utmost discretion. - Maintain confidentiality in all aspects of the role. **Relationship Management** - Stakeholder Engagement: - Serve as a liaison between the founder and internal/external stakeholders. - Build and maintain relationships with key contacts and clients. - Event Coordination: - Plan and organize events, meetings, and functions on behalf of the founder. - Ensure events run smoothly and professionally. **Strategic Support** **> **Research and Analysis: - Conduct research and gather information on various topics as requested by the founder. - Provide summaries, reports, and analysis to support decision-making. - Special Projects: - Undertake special projects and assignments as directed by the founder. - Provide strategic support on various initiatives and business activities. **Skills and Qualifications** - Organizational Skills: - Exceptional ability to manage time, prioritize tasks, and organize work effectively. - Communication Skills: - Excellent written and verbal communication skills. - Strong interpersonal skills to interact with diverse stakeholders. - Technical Proficiency: - Proficient in office software (e.g., Microsoft Office Suite, Google Workspace). - Ability to learn and use new software and tools as needed. - Problem-Solving: - Strong problem-solving skills to address challenges and find effective solutions. - Adaptability: - Ability to adapt to changing priorities and work in a dynamic environment. **About Rooftop** Rooftop is India's leading online learning platform for live art workshops and professionally curated art courses. We are committed to making art accessible, engaging, and educational for everyone. Our platform bridges the gap between artists and art lovers by offering a variety of art experiences that are carefully designed to fit into any lifestyle. **Job Types**: Full-time, Permanent Pay: ₹20,000.00 - ₹35,000.00 per month Schedule: - Day shift Application Question(s): - What is your current CTC? - What is your expected CTC? **Education**: - Bachelor's (preferred) **Experience**: - Executive Assistant: 1 year (preferred) Work Location: In person