Executive Assistant

**Little Italy Express Foods Pvt Ltd, Pune is hiring for an Executive Assistant to MD.**

**Roles and responsibilities are as mentioned below.**
- Planning, scheduling & coordinating appointments & meetings, providing reminders, maintaining & updating diary of daily commitments & weekly calendar on a proactive basis.
- Interacting with & rendering assistance to select HNI & VIP customers, coordinating certain critical Outdoor Catering & Party Orders, VIP reservations, etc.
- Receiving calls, taking messages, screening & prioritizing calls & mails.
- Taking down dictations & appropriately drafting data points & correspondences, proactively responding to queries received through calls/mails based on feedback & preferences conveyed by the MD.
- Preparing, editing & compiling agendas, minutes, correspondences & presentations.
- Organizing & maintaining files, documents as well as other office records, both offline & online, preserving & safeguarding confidential data & documents in an efficient manner.
- Making travel arrangements (ticketing, hotel reservations, etc.) on behalf of the MD & other senior executives, coordinating with outstation visitors & proactively looking after their boarding & lodging arrangements, based on preferences conveyed by the MD.
- Undertaking primary as well as secondary research & accordingly, developing briefs, reports & presentations as per pre-determined timelines.
- Proactively observing & recording various discussions/conversations undertaken by the MD from time to time & accordingly, framing action plans.
- Managing communication pertaining to projects, new launches as well as other such expansion & diversification undertakings that directly come under the purview of the MD.
- Imparting induction & training to select employees hired for functions that are directly or indirectly associated to those of the MD's office.
- Coordinating with outstations suppliers & vendors (China, Italy, etc.) quotations, purchase orders, purchase/ delivery payments.
- Responding to various inquiries - internal as well as external, acting as a point of contact between the MD & other employees, tracking the work plan allocated to certain employees by the MD & monitoring timelines with regard to the same.
- Organizing & maintaining files, documents as well as other office records, both offline & online, preserving & safeguarding confidential data & documents in an efficient manner.
- Negotiating with various suppliers, vendors & contractors, receiving competitive quotations, making comparisons, making purchases of materials & supplies based on feedback received from the MD.
- Spearheading all coordination pertaining to maintenance, upkeep & repair of corporate as well as outlet & store infrastructure (on a case to case basis), as per directions & preferences issued by the MD from time to time.
- Undertaking primary as well as secondary research & accordingly, developing briefs, reports & presentations as per pre-determined timelines.
- Proactively observing & recording various discussions/conversations undertaken by the MD from time to time & accordingly, framing action plans.

**Criteria**:

- Freshers with pleasent personality, excellent communicaton skills can also consider.
- Should have hands on experience in MS Office.
- canddiates stays near Hadapsar, Magarpatta, Kalyani Nagar gets first prefereance.
- **Address**: Little Italy Express Food Pvt. Ltd, 2nd floor, Corporate Office, 465, Ganesh Khind Road, Next to Pune Central Mall-2, Shivaji Nagar, Pune 411005.
- **Contact Person**: Mr Prashant Bhute (HR)
- **Contact Number**:
+91-XXXXXXXXXX

**KIndly carry below mentioned documents at the time of interview**:

- Updated Resume
- 1 color photograph
- Salary deatils.

**Regards,**Team HR, Little Italy Express Foods Pvt Ltd**

**Job Types**: Full-time, Regular / Permanent

**Salary**: ₹18,000.00 - ₹20,000.00 per month

Schedule:

- Day shift

**Education**:

- Bachelor's (preferred)

**Experience**:

- Executive Assistant: 1 year (preferred)

**Language**:

- English (required)

**Speak with the employer**
+91
+91-XXXXXXXXXX