Executive - Front Office & Administration

4 days ago

Mumbai Maharashtra, India Y-Axis Overseas Careers Full time

The Executive - Front Office & Administration will be responsible for managing the front desk, ensuring smooth administrative operations, and providing excellent client service. This role requires a professional demeanor, strong organizational skills, and the ability to multitask effectively in a dynamic office environment.

Primary Responsibilities
- Manage front desk operations and provide a welcoming environment for clients and visitors.
- Attend to clients, understand their requirements, and direct inquiries to the appropriate team members.
- Distribute requisite forms and handouts to clients as needed.
- Handle incoming and outgoing calls, ensuring efficient call transfers to respective extensions.
- Operate and manage the EPABX system efficiently.
- Accurately record and maintain client details in Salesforce.
- Track and manage incoming and outgoing couriers.
- Distribute incoming documents and correspondence to the concerned departments.
- Maintain attendance and movement registers.
- Scan and archive important documents.
- Schedule appointments for Team Leaders, Managers, and HR Department when required.
- Organize and maintain office files and documentation.
- Manage office utilities and stationery supplies.
- Maintain and update the company’s Intellectual Property inventory.
- Oversee office maintenance and housekeeping operations.
- Obtain vendor price quotes, process purchase orders, and manage vendor relations.
- Handle petty cash transactions and ensure timely bill payments.
- Manage banking activities including cash handling, check deposits, and other transactions.
- Prepare and maintain reports on sales, expenses, walk-ins, attendance, and staff movement.

Required Skills & Qualifications
- Minimum of 3 years' experience in a similar role.
- Excellent written and oral communication skills.
- Strong computer skills and familiarity with office management software.
- Ability to store and record information accurately.
- Strong interpersonal and social skills.
- Ability to handle multiple tasks efficiently in a fast-paced environment.
- Strong organizational skills with a focus on attention to detail.
- Ability to complete assignments accurately and in a timely manner.

Application Process

Join Y-Axis and Transform Lives

Y-Axis | Creating Global Indians | Creating Global Citizens.

Pay: ₹25,000.00 - ₹35,000.00 per month

**Benefits**:

- Health insurance

Schedule:

- Day shift
- Morning shift

Application Question(s):

- Can you Join us immediately ? Yes / No

Work Location: In person

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