Administration Assistant

11 hours ago

Gota Ahmedabad Gujarat, India Thema Corporate Services Llp Full time

**Key Responsibilities**

1. Office Management and Coordination
- Manage the day-to-day administrative tasks, including scheduling meetings, maintaining office supplies, and ensuring an organized work environment.
- Serve as the primary point of contact for internal teams, visitors, and external vendors.
- Maintain and update office records, files, and documentation, both physically and digitally.

**2. Communication and Correspondence**
- Draft and proofread official correspondence, meeting minutes, and reports.
- Respond to general inquiries and ensure timely escalation of critical matters to the appropriate departments.

**3. Scheduling and Calendar Management**
- Organize and manage calendars for senior executives, scheduling meetings, appointments, and travel arrangements.
- Coordinate with multiple teams to align schedules and ensure smooth execution of events and activities.

**4. Data Entry and Reporting**
- Accurately input and maintain data in relevant systems, ensuring up-to-date records. Prepare routine reports on office operations and assist with data analysis when required.

**5. Vendor and Facility Coordination**
- Liaise with facility management services to ensure a well-maintained office environment, including cleanliness, security, and IT support.
- Handle vendor relationships, ensuring timely procurement of office supplies and services.

**6. Event Support**
- Assist in organizing internal meetings, team-building activities, and other company events.
- Coordinate logistics such as venue booking, catering, and audiovisual setup.

**7. Compliance and Policy**
- Adherence Ensure adherence to company policies and procedures in all administrative processes.
- Maintain confidentiality and handle sensitive information with discretion and professionalism.

**Key Qualifications Experience**:

- 1 to 3 years in an administrative or office management role, preferably in the real estate or similar industry.
- Education: Bachelor’s degree in Business Administration, Commerce, or related fields (preferred). Technical Skills:

- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook). Familiarity with office management software and basic accounting tools is a plus.
- Organizational Skills: Strong multitasking and time-management abilities with a keen eye for detail.
- Communication Skills: Excellent verbal and written communication in English, Hindi, and/or Gujarati.
- Interpersonal Skills: A team player with a client-first attitude and the ability to handle interactions professionally. Problem-Solving: Proactive approach to resolving administrative challenges with mínimal supervision.

**Why Join Us?**

Be part of a dynamic and fast-growing real estate company that values innovation and efficiency. Work in a supportive environment that encourages professional growth and developmen**t. ** Enjoy the opportunity to contribute to the success of high-impact projects.

**Job Types**: Full-time, Permanent, Fresher

Pay: Up to ₹25,000.00 per month

Schedule:

- Day shift
- Fixed shift
- Morning shift

Work Location: In person

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