Executive Assistant

1 day ago

India Neev Schools Full time

**Job Title**: Executive Assistant

**Job Purpose**: Enhances effectiveness of Director
- Early Years by providing information management support.

**Reports to**: Director Early Years.

**Skills **The person is able to:

- Work with Google suite, especially, docs, sheets, slides, forms and calendar. Here are some specifics:

- Create forms with appropriate response types based on the nature of the question
- Create presentations on slides based on the description of a concept that have embedded links etc and are pleasing to look at
- manage multiple processes via multiple calendars on Google calendar
- Can organize Google folders and sub-folders with various sharing permissions and appropriately named and organized files
- Interpret basic data from charts and tables: percentages, averages, fractions
- Understand how to convert percentages, create averages, convert fractions etc. on Excel and otherwise
- Work with Microsoft Office: Word, PowerPoint, Excel
- Talk to parents and contacts outside the organisation over the telephone with appropriate levels of comprehension, politeness and language proficiency.
- During events work with processes and systems

**Duties**:

- Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
- Managing day-to-day operations of the Director - Early Years.
- Assist Director - Early Years in coordinating and communication work with the teacher team and external stakeholders
- Manage schedules and deadlines pertaining to the EY Programme on guidance from the Director - Early Years. Maintaining appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
- Organising and maintaining files and records; managing projects and conducting research
- Preparing, editing and analysing correspondence, reports and presentations
- Collecting and analysing information, initiating telecommunications.
- Welcomes guests and parents by greeting them, in person or on the telephone; answering or directing inquiries.
- Maintains confidence and protects operations by keeping information confidential.
- Completes projects by assigning work to staff & following up on results.
- Secures information by completing data base backups.
- Visiting any branches as and when required
- Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
- Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
- Contributes to team effort by accomplishing related results as needed.
- This may be reviewed as per the need of the organization after discussion, from time to time._

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