
Secretary and Office Admin
1 week ago
_**Secretary & Office Admin**_
**Roles & Responsibilities**:
- Acting as the point of contact between the manager and clients is an important role that requires excellent communication, organization, and relationship management skills.
- Scheduling appointments and managing calendars to ensure smooth scheduling, you need to balance the manager’s availability with client preferences while keeping an eye on deadlines and priorities.
- Screening and directing meetings, as well as distributing correspondence, which meetings are urgent and should be conducted and address the issue immediately.
- Handling requests and queries appropriately is vital for maintaining strong relationships between the clients, and other stakeholders. Immediate issues (like a client escalation) should be prioritized, while routine queries can be scheduled for later.
- Managing the director's diary and scheduling meetings and appointments effectively ensures that their time is utilized efficiently and that all important tasks are completed.
- Preparing minutes and ensuring that key discussions, decisions, and action items are documented and followed up on.
- Writing up the minutes as soon as possible after the meeting.
- Submitting the minutes to the chair before they are circulated to the committee members
**Requirements and skills**:
- Having 3-5 years of experience as a Secretary equips you with valuable skills in organization, communication, and time management. It also means you're likely adept at handling various administrative tasks efficiently.
- Having knowledge of office management systems and procedures includes understanding how to manage scheduling, document control, communication tools, and administrative tasks.
- Proficiency in MS Office, especially expects you to create reports, presentations, and communications effectively.
- Outstanding organizational and time management skills are required to prioritize tasks effectively, manage deadlines, and maintain a structured workflow.
- Must have ability to multitask and prioritize your daily workload is essential for managing multiple responsibilities efficiently.
- Excellent verbal and written communication skills are required for conveying information clearly, building relationships, and ensuring effective collaboration.
Discretion and confidentiality are critical, It builds trust with colleagues and clients and ensures compliance with privacy regulations.
20% - 25% Travel on business meeting with the management
**Job Types**: Full-time, Permanent
Pay: ₹30,000.00 - ₹40,000.00 per month
**Benefits**:
- Cell phone reimbursement
- Paid time off
Ability to commute/relocate:
- Koundampalayam, Coimbatore, Tamil Nadu: Reliably commute or planning to relocate before starting work (preferred)
Application Question(s):
- Kindly Share your expected Salary
**Experience**:
- Microsoft Office: 3 years (required)
- Minutes Preparing: 3 years (required)
- Office management: 3 years (required)
- Secretarial work: 3 years (required)
Willingness to travel:
- 25% (required)
Work Location: In person
-
Secretary and Office Admin
2 weeks ago
Koundampalayam, Coimbatore, Tamil Nadu, India Biztechnovations Private Ltd Full time_**Secretary & Office Admin**_ **Roles & Responsibilities**: - Acting as the point of contact between the manager and clients is an important role that requires excellent communication, organization, and relationship management skills. - Scheduling appointments and managing calendars to ensure smooth scheduling, you need to balance the manager’s...
-
Office Admin
1 week ago
Virugambakkam, Chennai, Tamil Nadu, India V Labs and Solutions Full timeWe are looking for a reliable Office Administrator. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. **Responsibilities** - Coordinate office activities and operations to secure efficiency and compliance to company policies - Supervise other admin staffs and divide responsibilities to ensure...
-
Admin + Secretary
2 days ago
Coimbatore, India Milir Group of institutions Full timeLooking for **Female Admin Staff **for our company. Experience: minimum 5 years as Admin + sales coordination ( Academics Experience or Personal Secretary Experience is an add on to profile) Should be able to handle the team Good Communication Problem Solving Skills immediate Joiners Good Salary 4 months once Salary Increments Employee...
-
Admin Secretary
2 days ago
Maduravoyal, Chennai, Tamil Nadu, India Athulya Assisted Living Pvt Ltd Full timeWe are seeking an energetic and capable administrative secretary to assist us with office administration. In this role, you will be responsible for processing documents, maintaining databases, and liaising with the public. You may also be required to manage office supplies. To ensure success as an administrative secretary, you should possess excellent...
-
IT Hardware
4 days ago
Kalapatti, Coimbatore, Tamil Nadu, India J and J Global Sourcing LLP Full time**Job Role : IT Hardware Coordinator cum Office Admin Executive** **1.) IT Hardware Coordinator** **Responsibilities**: - Hardware / Software Installation and Configuration - Troubleshooting and Maintenance - Tracking and managing hardware assets - Procurement and Vendor Management - Providing technical support to end-users - Creating and maintaining...
-
Office Admin
4 hours ago
Coimbatore, Tamil Nadu, India Prognova Partners Pvt Ltd Full timeJob Role: Admin Associate Experience: 1yr Job Overview: We are looking for a highly organized Admin Associate to oversee daily administrative operations. This role is essential in ensuring efficient office management, compliance, and coordination across departments. The Admin Associate will play a crucial role in supporting HR, finance, procurement, and...
-
Front Office Executive
1 week ago
Coimbatore, Tamil Nadu, India Cuboid Architecture Full time**Telephone Operator Cum Admin Executive (Front Office Executive)** **More than 5+ Years Experience** - Answering all incoming calls and redirecting to correct department / Person - Updating appointment calendars and schedule appointments / meetings - Sorting daily deliveries / mail/ Couriers on the basis of priorities - Assisting the Admin Team - Assisting...
-
Admin Executive
4 hours ago
Coimbatore, Tamil Nadu, India iPlanet Full time**Responsibilities** - Act as the point of contact between the executives and internal/external clients - Undertake the tasks of receiving calls, take messages and routing correspondence - Handle requests and queries appropriately - Maintain diary, arrange meetings and appointments and provide reminders - Make travel arrangements - Take dictation and minutes...
-
Personal Secretary
6 days ago
Coimbatore, Tamil Nadu, India Lakshmi Machine Works Full timeOrg Structure - Administration - Directors Office - Job posted on - Jul 17, 2025 - Employee Type - Staff - Experience range (Years) - 0 - 0 **Purpose of the Role**: - To facilitate CMD Office secretarial works **Responsibilities & Accountabilities**: - Responsible to facilitate CMD Office secretarial works - Support internal customers and stakeholders...
-
Front Office Secretary
2 weeks ago
Mogappair, Chennai, Tamil Nadu, India Zenith Food Solutions Private Limited Full time**Roles and Responsibilities** - Greet visitors and direct them to the appropriate departments or individuals - Maintain general company record systems to uphold accurate files - Perform administrative tasks, including filing and photocopying - Develop and maintain a filing system - Check frequently the levels of office supplies and place appropriate...