Secretary and Office Admin

2 days ago

Koundampalayam Coimbatore Tamil Nadu, India Biztechnovations Private Ltd Full time

_**Secretary & Office Admin**_

**Roles & Responsibilities**:

- Acting as the point of contact between the manager and clients is an important role that requires excellent communication, organization, and relationship management skills.
- Scheduling appointments and managing calendars to ensure smooth scheduling, you need to balance the manager’s availability with client preferences while keeping an eye on deadlines and priorities.
- Screening and directing meetings, as well as distributing correspondence, which meetings are urgent and should be conducted and address the issue immediately.
- Handling requests and queries appropriately is vital for maintaining strong relationships between the clients, and other stakeholders. Immediate issues (like a client escalation) should be prioritized, while routine queries can be scheduled for later.
- Managing the director's diary and scheduling meetings and appointments effectively ensures that their time is utilized efficiently and that all important tasks are completed.
- Preparing minutes and ensuring that key discussions, decisions, and action items are documented and followed up on.
- Writing up the minutes as soon as possible after the meeting.
- Submitting the minutes to the chair before they are circulated to the committee members

**Requirements and skills**:

- Having 3-5 years of experience as a Secretary equips you with valuable skills in organization, communication, and time management. It also means you're likely adept at handling various administrative tasks efficiently.
- Having knowledge of office management systems and procedures includes understanding how to manage scheduling, document control, communication tools, and administrative tasks.
- Proficiency in MS Office, especially expects you to create reports, presentations, and communications effectively.
- Outstanding organizational and time management skills are required to prioritize tasks effectively, manage deadlines, and maintain a structured workflow.
- Must have ability to multitask and prioritize your daily workload is essential for managing multiple responsibilities efficiently.
- Excellent verbal and written communication skills are required for conveying information clearly, building relationships, and ensuring effective collaboration.

Discretion and confidentiality are critical, It builds trust with colleagues and clients and ensures compliance with privacy regulations.

**Job Types**: Full-time, Permanent

Pay: ₹30,000.00 - ₹40,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Paid time off

Schedule:

- Day shift

Ability to commute/relocate:

- Koundampalayam, Coimbatore, Tamil Nadu: Reliably commute or planning to relocate before starting work (preferred)

Application Question(s):

- Kindly Share your expected Salary

**Experience**:

- Microsoft Office: 3 years (required)
- Minutes Preparing: 3 years (required)
- Office management: 3 years (required)
- Secretarial work: 3 years (required)

Work Location: In person

  • Secretary and Office Admin

    6 days ago

    Koundampalayam, Coimbatore, Tamil Nadu, India Biztechnovations Private Ltd Full time

    _**Secretary & Office Admin**_ **Roles & Responsibilities**: - Acting as the point of contact between the manager and clients is an important role that requires excellent communication, organization, and relationship management skills. - Scheduling appointments and managing calendars to ensure smooth scheduling, you need to balance the manager’s...

  • Secretary and Office Admin

    6 hours ago

    Koundampalayam, Coimbatore, Tamil Nadu, India Biztechnovations Private Ltd Full time

    _**Secretary & Office Admin**_ **Roles & Responsibilities**: - Acting as the point of contact between the manager and clients is an important role that requires excellent communication, organization, and relationship management skills. - Scheduling appointments and managing calendars to ensure smooth scheduling, you need to balance the manager’s...

  • Office Secretary

    2 weeks ago

    Thoraipakkam, Chennai, Tamil Nadu, India Spectrum engineering Full time

    REQUIRED OFFICE SECRETARY / STENOGRAPHER FOR AN ENGINEERING BACKUP COMPANY - OFFICE LOCATION - THORAIPAKKAM, OMR, CHENNAI EXPERIENCE - WITH MINIMUM 5 YRS IN OFFICE MANAGEMENT/ ADMIN WORK FEMALE CANDIDATE IS PREFERRABLE. Pay: From ₹24,000.00 per month **Benefits**: - Cell phone reimbursement - Internet reimbursement Schedule: - Day...

  • Office Admin

    6 hours ago

    Virugambakkam, Chennai, Tamil Nadu, India V Labs and Solutions Full time

    We are looking for a reliable Office Administrator. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. **Responsibilities** - Coordinate office activities and operations to secure efficiency and compliance to company policies - Supervise other admin staffs and divide responsibilities to ensure...

  • Assistant Company Secretary

    2 weeks ago

    Coimbatore, Tamil Nadu, India eAuditor Office Private Limited Full time

    1. Very strong in analytical skills 2. Decision maker 3. Helping teammates learn. 4. Quick learner **Auditor Office at Saibaba Colony, near Avila convent** **Works related to** 1. RoC forms preparation and filing 2. Preparing Annual reports 3. Up to date in the company law 4. All types of company registration **Office Timing 9.30 am to 6 pm -...

  • Assistant Secretary

    2 weeks ago

    Chennai, Tamil Nadu, India Royal Land & Developers Private Limited Full time

    Work Experience Only Female preferred Should have 1-3 years of experience as an assistant or secretary to the MD of a company. At times an office coordinator is also good, but who has steady experience in admin, coordinating. Educational Qualification Should have graduated from a secretarial college. Skill Set Required EXCELLENT FOLLOW UP SKILLS Most...

  • Personal Secretary

    2 weeks ago

    T Nagar, Chennai, Tamil Nadu, India Shrikrish housing and properties pvt ltd Full time

    We are looking for a **Personal Secretary** to support our Managing Director (MD) with daily schedules, meetings, and communications. The role requires strong organizational skills, confidentiality, and the ability to coordinate effectively with different teams. **Responsibilities** - Manage the MD’s calendar, meetings, and travel plans. - Coordinate with...

  • Office Admin

    2 weeks ago

    Coimbatore, Tamil Nadu, India Ultrafly Solutions Private Limited Full time

    Office Admin with Tally Knowledge **Position**:Office Admin **Location**: Coimbatore **Company**: Ultrafly Solutions Private Limited **About Us**: Ultrafly Solutions Private Limited is a dynamic company dedicated to providing exceptional IT services, including IT staffing, mobile app development, software testing, software development, and business...

  • Front Office Secretary

    2 days ago

    Mogappair, Chennai, Tamil Nadu, India Zenith Food Solutions Private Limited Full time

    **Roles and Responsibilities** - Greet visitors and direct them to the appropriate departments or individuals - Maintain general company record systems to uphold accurate files - Perform administrative tasks, including filing and photocopying - Develop and maintain a filing system - Check frequently the levels of office supplies and place appropriate...

  • Accounts & Office Admin Executive

    2 weeks ago

    Coimbatore, Tamil Nadu, India Nexa Office Infosystems Full time ₹ 4,80,000 - ₹ 7,20,000 per year

    Job Summary:We are hiring an Accounts Graduate to handle basic accounting tasks, manage office administration, and support timesheet and payroll operations. The role suits someone organized, detail-oriented, and comfortable with numbers and coordination tasks.Key Responsibilities:Assist in bookkeeping, invoicing, and bank reconciliationsCollect and verify...