Project Coordinator
5 days ago
**Employee Strength**: 100-300 employees **Job Location** : MUMBAI, Andheri East, Maharashtra **Company Brief**: We are an organization which is a Global player in Exhibitions and Brand Activation solution. We have our manufacturing facilities and offices in India, USA, Germany, Netherland, Belgium, France, Austria, Switzerland and Dubai. Our core competency lies in designing and building environments include exhibitions, trade shows, special events, promotional displays. We have a Global Business Team in Mumbai. This team works on Business Development and Customer Service for customers all over the world. We manage website and digital marketing for all our Global offices. This team work for projects across USA, Europe, India & Middle East. The current opening is in "Insta Integrated Marketing Solutions LLP ". (Service entity for Insta Group) **Website link**: The Project Coordinator for the Design Team plays a crucial role in ensuring smooth collaboration among the Sales, Design, and Project Management teams in both the US and India. The responsibilities include: **Project Planning and Scheduling**: - Collaborate with Sales teams to grasp project briefs and client requirements. - Communicate the brief effectively to the design team to initiate the required project design. **Project Status Tracking and Report Generation**: - Maintain updated Management Information System (MIS) sheets with the current status of each design project. - Regularly communicate with designers for progress updates and problem-solving. **Trade Show Information Gathering**: - Conduct thorough online research for essential information needed for upcoming trade shows. - Compile details like regulations, floor plans, etc., to fulfill project requirements. **Coordination for On-Time Delivery**: - Work closely with Design and Project Managers (US Team) to coordinate project timelines. - Ensure effective communication between teams for on-time delivery of design changes. **Communication and Collaboration**: - Act as a liaison between Sales, Design, and Project Management teams. - Facilitate regular meetings to discuss project progress, challenges, and upcoming tasks. **Quality Control**: - Implement and maintain quality control processes to ensure designs meet client specifications. - Conduct regular reviews of design deliverables to identify and address issues. **Problem Resolution**: - Proactively identify and address challenges that may impact project timelines or deliverables. - Collaborate with team members to find effective solutions and maintain project momentum. **Qualifications**: - Bachelor's degree in Project Management, Business, or a related field. - Proven experience in project coordination, specifically with US and UK projects. - Strong organizational and multitasking skills. - Excellent communication and interpersonal abilities. - Proficiency in project management tools and software. **Additional Information**: - This role involves working with North American clients and collaborating with an international team. - Flexibility with both Indian and US timing is required. - Only employees with prior experience working for US & UK projects will be considered. **Job Type**: Permanent **Salary**: ₹400,000.00 - ₹700,000.00 per year **Benefits**: - Health insurance Schedule: - Day shift **Experience**: - Project management: 3 years (preferred) - International Projects coordination: 2 years (preferred) Work Location: In person **Speak with the employer** +91 8454804467
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