Executive Assistant

**Company**: Anahad Pharma
**Location**: Mumbai

**Job Type**: Full-time, Permanent
**Pay**: ₹30,000 - ₹40,000 per month

**Benefits**: Cell phone reimbursement, Commuter assistance, Internet reimbursement

About the Company:
Anahad Pharma is Mumbai's fastest-growing distributor of pharmaceutical products, working as direct stockists for most MNC Pharma companies. We cater to over 2000 pharmacies and are continually expanding.

Position Overview:
The Executive Assistant to the Managing Director (MD) will be a vital support role, ensuring the smooth functioning of the MD’s day-to-day operations. This individual will manage the MD’s calendar, assist in project management, handle communication, coordinate meetings and travel arrangements, and provide general administrative support. A key aspect of this role is maintaining confidentiality and managing tasks with attention to detail.

Key Responsibilities:
**1. Calendar Management**:

- Coordinate and manage the MD’s schedule, ensuring all appointments, meetings, and events are effectively planned.
- Prioritize and resolve any scheduling conflicts that arise.

**2. Follow-ups**:

- Proactively track and follow up on tasks and projects assigned by the MD.
- Ensure all deadlines are met and provide updates on the status of tasks.

**3. Communication**:

- Act as the main point of contact between the MD and internal/external stakeholders.

**4. Meeting Coordination**:

- Organize and prepare for meetings, including creating agendas, taking minutes, and distributing relevant materials.
- Ensure action items from meetings are followed up on in a timely manner.

**5. Travel Arrangements**:

- Plan and coordinate travel arrangements for the MD, including booking flights, accommodations, and creating itineraries.
- Resolve any travel-related issues that may arise.

**6. Document Management**:

- Assist in the preparation, review, and management of documents, reports, and presentations for the MD.
- Maintain organized filing systems to store documents securely.

**7. Project Management**:

- Support the MD in managing projects and initiatives.
- Track project progress and ensure milestones are met within deadlines.

**8. Administrative Support**:

- Handle various administrative duties such as expense reports, office supplies management, and maintaining records.
- Assist with personal tasks as needed.

**9. Liaison**:

- Facilitate effective communication between the MD and various departments within the organization.
- Act as a liaison to ensure smooth collaboration across teams.

Qualifications:

- Bachelor’s degree in Business Administration, Management, or a related field.
- Proven experience as an Executive Assistant or in a similar role, particularly supporting senior-level executives.
- Exceptional organizational skills and the ability to manage multiple tasks simultaneously.
- Strong follow-up skills and attention to detail.
- Excellent verbal and written communication abilities.
- Proficiency in Microsoft Excel and other office software.
- Ability to handle sensitive information with confidentiality and discretion.
- Strong problem-solving abilities and proactive attitude.
- Ability to work independently with mínimal supervision.

**Job Types**: Full-time, Permanent

Pay: ₹30,000.00 - ₹40,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Commuter assistance
- Internet reimbursement

Schedule:

- Morning shift

Application Question(s):

- What is your current CTC?

**Education**:

- Bachelor's (required)

**Experience**:

- total work: 3 years (required)

**Language**:

- English (preferred)

**Location**:

- Vikhroli, Mumbai, Maharashtra (required)

Work Location: In person

Expected Start Date: 16/12/2024