Company Secretary

**Job Title: Company Secretary**

**Duration: Long term**

**Location: Kochi**
**Travel required to Qatar office for board meetings as required.**

**Company Secretory**
**Functions Day to day activities**:
Responsible for

**Compliance Management**:
**a.** Regulatory: responsible for keeping a keen eye on the ever-evolving legal and regulatory landscape. They must ensure that the company adheres to not only national but also international regulations. where applicable.

**b.** Policy Implementation: formulate and implement compliance policies and procedures within the organization. This involves regular audits and assessments lo Identify and rectify any potential compliance gaps.

**c.** Risk Mitigation: work proactively to mitigate legal and regulatory risks by identifying potential issues and taking corrective actions to prevent violations.

**Board Meetings**:
**a.** Meeting Preparation: prepare agendas and take minutes, and also ensure that all relevant documentation is provided to the board members wen in advance. This includes financial reports, legal documents, and any other materials necessary for informed decision-making.

**b.** Regulatory Documentation: make certain that the outcomes and resolutions of board meetings are accurately documented. signed. and maintained as required by law.

**c.** Corporate Governance Guidance: Company Secretaries advise the board on corporate governance best practices and assist in implementing them to enhance transparency, accountability, and ethical conduct.

**Shareholder Communication**:
**a.** Proxy Management: help shareholders exercise their voting rights, often managing the proxy voting process during annual or extraordinary general meetings.

**b.** Communication Facilitation: bridge between shareholders and the board, facilitating communication channels and addressing shareholder concerns and queries.

**c.** Dividend Distribution: responsible for coordinating the distribution of dividends and handling dividend-related queries from shareholders.

**Filing and Reporting**:
**a.** Regulatory Filings: They oversee the timely and accurate submission of various statutory filings to regulatory bodies. These filings may include annual reports, financial statements, and disclosures related to changes In Corporate structure.

**b.** Legal Record Maintenance: maintain a comprehensive and organized repository of legal documents, contracts, and compliance records. Making them readily accessible for audits and legal inquiries.

**Corporate Governance**:
**a.** Code of Conduct: contribute to the development and enforcement of a code of conduct and ethics within the organization, ensuring that employees and executives adhere to these standards.

**b.** Board Training: organize training sessions and workshops for board members to keep them updated on changes in corporate governance regulations and best practices.

**c.** Stakeholder Engagement: promote stakeholder engagement by fostering positive relationships with regulators, investors, and other key stakeholders.

**Qualification**:
Degree in Business or Law.

**Qualification /experience (preferred)**:
Having served as a company secretary needs to be holding license and ceretification.

**Please also let me know below details & updated resume.**

Full Name
- Contact No.
- Total Experience
- Relevant Experience
- Current Salary
- Expected Salary
- Current Location
- Nationality
- Visa Type
- Notice Period
- Passport no.
- Marital Status
- Job Types: Full-time, Permanent

Ability to commute/relocate:

- Kochi, Kerala: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- total work: 6 years (required)

**Language**:

- Hindi (preferred)
- English (required)